Job Summary

The Document Control Manager is responsible in overseeing the organization, management, and distribution of documents within a Company or project, ensuring accuracy, compliance, and accessibility of information for effective decision-making and project execution.

Job Responsibilities 1

- Establish and maintain document control procedures and systems to ensure effective document management and retrieval.
- Oversee the creation, review, approval, distribution, and archiving of documents in accordance with Company policies and industry standards.
- Monitor document lifecycle processes, including version control, change management, and document status tracking.
- Coordinate with project teams, departments, and external stakeholders to facilitate document exchange, collaboration, and information sharing.
- Conduct regular audits and quality checks to ensure document accuracy, completeness, and compliance with regulatory requirements.
- Provide training and support to staff on document control procedures, software tools, and best practices.
- Manage document control software systems, databases, and repositories to facilitate document storage, retrieval, and access control.
- Respond to document-related inquiries, requests, and issues promptly and professionally.
- Generate reports and metrics on document control activities, performance, and compliance for management review.




- Continuously assess and improve document control processes, systems, and workflows to enhance efficiency, accuracy, and productivity.
- Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies

Job Knowledge & Skills

- Knowledge in ISO documentation standards
- Knowledge in use of spreadsheets, database, word processing and selected job specific software.
- In-depth knowledge of records management principles and procedures including record keeping and filing
- principles and practice
- Expert knowledge/understanding of regulatory requirements governing document control preferred
- High level of proficiency in using a range of Microsoft Office software
- ERP knowledge preferably SAP functional skills are a requirement to be successful in this role

Job Experience

Minimum 5 year(s) working experience, 3 year(s) relevant working experience, 2 year (s) GCC is a plus

Competencies

ResilienceQuality_ Leadership_ Backup and recovery L2Records Management L2Certified Records Manager (CRM) L2Document & Record Control L2AgilityData Security L2AI Fluency

Education

Bachelor's Degree in Business Administration or any related field

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📌 Document Control Manager (Queensland)
🏢 Power International Holding
📍 Queensland