Turn project opportunities into clear, compelling and competitive bids.

Grove Hire is seeking an organised, commercially minded Bid Coordinator to support our Major Projects team. You will coordinate tender opportunities from identification through submission and handover, bringing together accurate pricing, 3D site-amenity and compound plans, technical information and persuasive responses that position Grove Hire to win.

About Grove Hire

Grove Hire supplies quality site offices, modular buildings and site amenities to commercial construction and civil infrastructure customers. Our Major Projects team provides practical site-compound solutions, including single- and double-stacked complexes, custom internal fit-outs, crib rooms and amenities that help customers establish safe, functional project sites.

About the role

Reporting within the Major Projects team, you will keep bids organised, accurate and on schedule while coordinating input from sales, operations, suppliers and other stakeholders.

Key responsibilities

- Monitor and qualify upcoming tender and project opportunities.
- Manage bid schedules, submission requirements, deadlines and document control.
- Coordinate pricing, supplier information, technical details and internal approvals.
- Prepare transparent, professional tender responses, capability statements and supporting documents.
- Assist with 3D site-amenity and compound layouts for proposed project solutions.
- Check submissions for accuracy, compliance, consistency and presentation quality.
- Maintain bid registers, templates, project records and reusable content.




- Support handover of successful bids to the delivery team.

About you You are a confident coordinator who can manage competing priorities, follow detailed requirements and communicate effectively with a range of stakeholders.

- Experience in bid, tender, project, sales or commercial coordination.
- Strong written communication, proofreading and document-formatting skills.
- Excellent organisation, attention to detail and deadline management.
- Confidence working with pricing, specifications and technical information.
- Proficiency with systems including Hubspot CRM, Microsoft Excel and ability to pick up and work with new systems including tender portals or shed configurator layout software.
- A collaborative, proactive and customer-focused approach.

Why join Grove Hire?

- Coordinate a varied pipeline of National major-project opportunities.
- We are a small team with a strong track record of project-delivery experience, we work together to ensure we achieve or exceed our client expectations.
- Build your capability across bids, commercial coordination and customer-focused proposals.
- Take ownership of submissions and see successful projects progress from bid to delivery.
- Work from our Pakenham location and contribute to practical, high-impact project solutions.

Apply now If you are ready to coordinate high-quality submissions and help Grove Hire secure major project opportunities, we would like to hear from you. Apply through SEEK with your résumé and a brief cover letter outlining your relevant bid, tender or project coordination experience.

📌 Bid Coordinator – Major Projects (Dandenong)
🏢 Grove Group
📍 Dandenong