Schedule 5 – Request for Quotation Labour Hire Services

Request For Quotation for Services

Entity Information

Entity The Department of Foreign Affairs and Trade

Entity ABN

ABN 47 065 634 525

RFQ Reference

RFx31093

Entity Representative

Name: Nathaniel Wear

Position: Assistant Director

Address: RG Casey Building, John McEwen Crescent, Barton ACT 0221, Australia

Email: [email protected]

Contact number: N/A

Mobile: N/A

RFQ and Proposed Order Details

RFQ Title

Intelligence Analyst Labour Hire – DFAT Intelligence Branch

RFQ Release Date

23 October 2026

RFQ Closing Date

13 November 2026 at 5pm

Proposed Order Commencement Date

1 January 2027

Service required to commence in early January. The exact date will be negotiated inline with DFAT operational requirements.

Proposed Order Term and/or Completion Date

End date: 31 December 2027

Initial 12 months term

Options to extend

One (1) x 12-month extension option

Transition Out Period and requirement for transition out plan

(clause 17 of Schedule 2 (Labour Hire Services))

Not Applicable

Engagement Type

Placement Service

Placement of a candidate as a non-ongoing APS employee

(clause 15 of Schedule 2 (Labour Hire Services))

N/A

Introduction Services

Introduction of an employee to an Entity resulting in a section 26 transfer

(clause 14 of Schedule 2 (Labour Hire Services))

N/A

Labour Hire Workers

Entity to complete

APS equivalent classification

EL1 – Intelligence Analyst

Referred or Non-referred Labour Hire Worker

Non-referred Labour Hire

Pay scales

EL1.1 $127,351

EL1.2 $129,716

EL1.3 $134,167

EL1.4 $137,768

Service Category

Other workers

Job Family

Intelligence

Job Role

Intelligence Analysis

Security Clearance Requirements

(clause 4.1 of Schedule 2 (Labour Hire Services))

In accordance with clause 4.1 of Schedule 2 (Labour Hire Services) an active Top Secret Positive Vetting (TSPV) or Top Secret Privileged Access (TSPA) is required.

Number of hours per week

37.5 hours per week (7.5 hours per day, 5 days a week)

It is expected that the successful candidate will be available to perform the services on a full-time basis up to a maximum of 1,800 billable hours per annum, which is based on 240 working days x 7.5 hours / day.

In addition, the candidate may be required to participate in an after-hours duty roster, for potentially up to 10 weeks per annum, during which time the candidate may be ‘called back’ to the office.

Note: DFAT has a standdown period within December and January each year, Duration of the stand down period is at DFAT’s discretion.

Number of weeks required

Up to 48 Weeks per year (noting the Department’s mandatory shutdown period and ACT Public Holidays and weekends).

Service Provider to complete

Hourly amount paid to Labour Hire Worker

(before tax, excluding compulsory superannuation contribution)

[$ per hour]

Casual Loading (if applicable)

[$ per hour]

Agreed Base Salary - subtotal

[$ per hour]

Workers compensation insurance

[$ per hour]

Payroll tax

[$ per hour]

Other statutory charges (specify what these are, if any)

[$ per hour]

Compulsory superannuation contribution

[$ per hour]

Employment Oncosts - subtotal

[$ per hour]

Agreed Hourly Rate (Agreed Base Salary plus Employment Oncosts) - subtotal

[$ per hour]

Gross Profit Margin

(Fixed price fee, exclusive of GST, based on Referred or Non-Referred Gross Profit Margin as applicable for the relevant Labour Hire Worker)

[This must be expressed in this row as a GST exclusive amount]

[To be completed as per Head Agreement Schedule 3 (Pricing)]

[$ per hour]

Contract Price (hourly amount, exclusive GST)

Note that for any Hours Worked that are included as a result of the relevant Labour Hire Worker taking paid family and domestic violence leave in accordance with the Fair Work Act 2009 (Cth), no Gross Profit Margin is included in the Contract Price.

[$ per hour]

GST

[$ per hour]

Contract Price (hourly amount, inclusive GST)

[$ per hour]

Other Employment costs

(by negotiation specified as a fixed price, inclusive of GST)

[$

Bulk Engagements

(clause 6 of Schedule 2 (Labour Hire Services))

Bulk engagement not to be used

Total Fees Payable under this Order

[Insert the total amount of the Contract Price/s set out above plus any additional Fees agreed, both exclusive and inclusive of GST]

Statement of Work

Statement of Work

DFAT’s Intelligence Coordination, Engagement and Policy Branch (ICE) has a requirement for one (1) Intelligence Analyst.

The Intelligence Analyst delivers intelligence research and analysis services to support the department’s development and delivery of foreign policy advice, operational programs and consular and crisis services. This position will protect and advance Australia’s interests by ensuring policymakers have access to timely and targeted intelligence information and advice suited to their policy needs and interests. The position will involve regular, face-to-face engagement with departmental executive and other policy customers to gather and respond to their intelligence requirements.

The position fulfils a critical role in ensuring the department responds and adapt to global trends and emerging national security challenges.



It also ensures that whole-of-government policies and procedures are maintained, managed and enforced.

A separate statement of requirements is attached to this RFQ with further details on the services required.

Please note due to the nature of the work, work from home is not possible.

Please provide up to a maximum of 2 proposed labour hire workers.

Deliverables

Labour hire services in respect to the role outlined in the Statement of Work.

Location

DFAT Headquarters

R.G. Casey Building, John McEwen Crescent, Barton ACT 2600

Governance Meetings

(clause 3.2 of Schedule 2 (Labour Hire Services))

In accordance with clause 3.2 of Schedule 2 (Labour Hire Services). These meetings will be required on an ad hoc basis and to be determined between the service provider and the Commonwealth once the Order for Services has commenced.

Payment Terms

20 calendar days

Invoicing

(clause 14.4.2(e))

DFAT will make timesheet approved payments through an RCTI process following conclusion of an agreement between and Department and the Entity.

Further to the above, the Labour Hire Worker must not work more than 37.5 hours per week, in supplying the deliverables.

The seller must

1. ensure, for each week that the deliverables are provided, seller personnel complete work effort recording;
2. complete and maintain timesheet(s) in a form acceptable to the Entity's representative to record the actual level of effort provided by each of their labour hire worker;
3. submit the timesheets to the Entity's representative on a weekly basis for endorsement by the Entity's representative, or their nominated delegate; and

1. attach a copy of each endorsed timesheet to their invoice for the relevant deliverable. The buyer will not be liable to pay any amounts where timesheets show their personnel working more than the agreed hours per week, unless prior written approval has been given by the buyer's representative.

Travel

Not required

Entity Material

Statement of Requirements

Confidential Information

Entity Confidential Information

Period of Confidentiality

Entity data

Indefinitely

Any Personal Information held by the Entity

Indefinitely

Security Classified Resources

Indefinitely

Additional Requirements

Medical Checks and Vaccinations

(clause 27 of Schedule 2 (Labour Hire Services))

Labour Hire Worder is not required to undergo medical checks and/or be vaccinated against specific disease.

Overtime

(clause 29 of Schedule 2 (Labour Hire Services))

No changes to default position in clause 29.1 of Schedule 2 (Labour Hire Services).

In accordance to clause 29.2, overtime may be required when participating in the after-hours duty roster. DFAT must give explicit permission to work overtime.

Work from Home or Flexible Work

(clause 23.2 of Schedule 2 (Labour Hire Services)

Due to the nature of the work environment located in secure areas, working from home is not possible for this role.

Intellectual Property

(clause 20.1.1)

No changes to the default position in clause 20.1.1.

Personnel Requirements

Personnel performing the Services may be required to sign a Deed and acknowledgements relating to confidentiality, security, Moral Rights, intellectual property and other relevant matters as required by the Entity. Any Contract will be conditional on this occurring

Entity software system, platform or solution

(clause 3.2 of Schedule 2 (Labour Hire Services))

Service Provider will use DFAT provided software and systems.

Entity Data Storage Requirements

Service Provider will use DFAT provided software and systems.

Offshore access to and storage of Entity Material

(clause 24.1.6(a))

No changes to default position in clause 24.1.6(a).

Security

(clause 24.1.1)

The Service Provider must comply with any applicable security requirements specified in the Protective Security Policy Framework (including those provisions relevant to Commonwealth contracted service providers) in accordance with clause 24.1.1.

Additional Requirements - Security

(clause 24.1.2)

The Labour Hire Worker must hold and maintain a current and valid TSPV or TSPA Security Clearance. Commencement of the Order for Servies will be dependent on the recognition and sponsorship of this clearance by DFAT.

The Labour Hire Worker must adhere to the travel reporting and restriction requirements of the DELTA compartment.

Pre-engagement checks

(clause 4.1 and 4.2 of Schedule 2 (Labour Hire Services))

Sponsorship of Security Clearance will need to be confirmed prior to commencement.

Drug or Alcohol Testing

(clause 26.2 of Schedule 2 (Labour Hire Services))

No Drug or Alcohol Testing required.

Process for Engaging Labour Hire Workers

(clause 5.1 and 5.2 of Schedule 2 (Labour Hire Services))

No changes to the default position under clause 5.1 and 5.2 of Schedule 2 (Labour Hire Services).

Changes to Labour Hire Workers

(clause 7.1 of Schedule 2 (Labour Hire Services))





No changes to the default position under clause 7.1 of Schedule 2 (Labour Hire Services)

Other Employment Costs

No Other Employment Costs.

Liability

(clause 19.1)

Limited to $2million in the aggregate.

Entity Insurance Requirements

(clause 18.1.1 and clause 18.1.2)

No Additional Insurance Requirements

Entity Service Levels

(clause 8.2.1)

The Service Provider must comply with the following Entity Service Levels which are measured across all Orders the Entity has with the Service Provider, in accordance with clause 8.2.1.

Service Level

Performance Measures

Calculation Method

Labour Hire Worker Suitability

80% of Labour Hire Workers nominated by the Service Provider are rated by the Entity Hiring Manager as suitable for the role and engagement.

As determined over the contract period by the Entity acting reasonably.

Labour Hire Worker Retention

90% of Labour Hire Workers complete the full term of their engagement for all accepted Contracts and Order Variations.

As determined over the contract period by the Entity acting reasonably.

Labour Hire Worker Performance

95% of Labour Hire Workers are achieving the expected performance standards.

As determined over the contract period by the Entity acting reasonably.

Timesheets

(clause 28.2 and 28.3 of Schedule 2 (Labour Hire Services))

No changes to the default position under clause 28.3 of Schedule 2 (Labour Hire Services)).

Knowledge Transfer

(clause 22.1(e))

No additional Knowledge Transfer activities required

WHS Plan

(clause 16.10.2)

No WHS Plan required

Reporting to Entity

(clause 1.5 of Schedule 8 (Reporting))

No reports in respect of Labour Hire Workers required

Governing Law and Jurisdiction

(clause 35.6.1)

Australian Capital Territory

Use of AI Systems The Service Provider must not use any AI Systems in the delivery of the Services.

“AI System” means the machine-based system that, for explicit or implicit objectives, infers, from the input it receives, how to generate outputs such as predictions, content, recommendations, or decisions that can influence physical or virtual environments. Different AI Systems vary in their levels of autonomy and adaptiveness after deployment.]

Entity-specific policies

(clause 16.1.1)

No additional Entity-Specific Policies.

Other Additional Requirements The Labour Hire worker must complete all mandatory training and ensure they are aware of all internal policies that apply to their work and comply with these including demonstrating behaviours that mirror the APS Code and Values.

Commonwealth Policy Requirements

Shadow Economy Policy

Not applicable.

Indigenous Procurement Policy

Not applicable.

Australian Industry Participation Plan

Not applicable.

Evaluation Criteria

Responses to this RFQ will be evaluated against the following criteria:

- The Service Provider’s demonstrated understanding of the Services required.
- The Service Provider’s demonstrated capability and capacity to provide the services.
- The extent to which the Fees proposed provides value for money for the Australian Government.
- The extent to which the Service Provider’s response presents any risks, including in the Service Provider’s proposed use of AI Systems.

1. Responding to this RFQ The Service Provider is required to complete the following information:

[Service Provider’s Representative]

[Service Provider’s Name]

[Service Provider’s Address]

[Service Provider’s ABN]

[Service Provider’s email address]

In responding to this RFQ, the Service Provider should:

- describe its understanding of the Services required

1. [Service Provider response]
2. 3. - detail its capability and capacity to provide the Services described in the Detailed Statement of Work

1. [Service Provider response]
2. 3. The Service Provider is also required to:
- identify any Subcontractors nominated to provide the Services and their role in the delivery of the Services

[Service Provider response on subcontractors]
- disclose any conflicts of interest it would have with the delivery of the Services

[Service Provider declaration on conflict of interest]
- include any information in its respond that it requests to remain confidential

[Service Provider response on confidential information]

Service Provider Confidential Information

Period of Confidentiality

1. - confirm if it is eInvoicing (Peppol) enabled

[Service Provider response on PEPPOL capability]
- confirm if it holds current State or Territory licencing that may be required to provide Labour Hire Services for the location(s) identified in this RFQ

[Service Provider response on licencing]
1. Tax residency - for quotations greater than $200,000, GST inclusive

- Identify your organisation’s country of tax residency.

1. 2. 3. [Service Provider response on country of tax residency]
4. - Insert your organisation’s ultimate parent entity’s country of tax residency (if different from above).

[Service provider response of parent company tax residency - NOTE: Complete with “AS ABOVE” if same as your organisation’s country of tax residency- refer to Country of tax residency disclosures | Treasury.gov.au for further information.]

1. - identify the Labour Hire Worker’s unique identifier from CRIIS.

📌 Intelligence Analyst (Canberra)
🏢 SOS Recruitment
📍 Canberra