About the role

The Finance & Administration Manager is responsible for the accurate, efficient and reliable operation of QCS Group's finance and administration functions and any task(s) as reasonably directed by management. The role oversees financial reporting, cash flow, billing, accounts payable and receivable, payroll, compliance, financial controls, HR administration and the accounts/administration team. The position works closely with the owners and functional managers but does not carry overall operational responsibility for QCS Group.

Key responsibilities

- Financial Management and Reporting:

- Review monthly Profit & Loss, Balance Sheet, cash flow and key financial results

- Provide monthly management reporting, including material variances, risks and issues requiring attention

- Coordinate month-end and year-end requirements and information required by accountants, advisers and auditors

- Support budgeting, forecasting and commercial financial analysis

- Maintain accurate and reliable financial records and reconciliations

- Cash Flow, Billing and Accounts:

- Maintain cash-flow forecasts and visibility over upcoming financial requirements

- Oversee customer billing, accounts receivable, collections, supplier invoices and payments

- Ensure approved products, projects and recurring services are invoiced accurately and promptly

- Identify billing discrepancies, unbilled services, overdue accounts and working-capital risks.

- Work with Sales and Service personnel to resolve financial and billing issues.

- Payroll, Compliance and Financial Controls

- Oversee payroll, superannuation, Single Touch Payroll and related employee payments and records

- Review BAS, GST, ATO and other finance-related statutory obligations.

- Maintain appropriate controls over payments, credits, refunds and account adjustments.

- Maintain finance procedures,



supporting records and audit readiness.

- Identify control weaknesses and implement practical improvements.

- Administration and HR Support

- Lead and coordinate the accounts and administration function

- Maintain company, supplier, finance and employee administration records.

- Coordinate insurance and recurring business administration.

- Support onboarding, offboarding, employment documentation, leave and HR record keeping.

- Liaise with external accountants, HR advisers and other professional advisers as required.

- Improve and automate finance and administrative processes where practical.

- Management and Business Support

- Provide managers with relevant financial information and explain financial implications where required

- Support departmental hand-offs affecting purchasing, billing, payroll or reporting.

- Provide the owners with commercially grounded analysis of costs, profitability and financial risk.

- Escalate significant risks and unresolved cross-functional issues promptly.

About you

- Senior finance, accounts and administration experience in an SME environment

- Solid financial literacy, including management accounts, cash flow, budgeting and forecasting

- Strong practical knowledge of Xero and Excel; experience with PSA, billing or recurring-revenue systems is advantageous

- Experience leading a small finance/accounts/administration team

- High standards of accuracy, confidentiality and follow-through

- Sound commercial judgement and willingness to raise issues early

- Clear and practical communication with owners, managers, staff and advisers

- A practical approach to process improvement and automation

- Experience in managed IT services, telecommunications or another recurring-revenue business is advantageous

About us

QCS Group Pty Ltd is a Managed Services IT Provider with finance and administration functions supported by a dedicated team.

📌 Finance & Administration Manager | Hands-On SME Role (Coopers Plains)
🏢 Quality Computer Services
📍 Coopers Plains