Join Our Dynamic Team at My Body Vibes Cosmetic Clinics!
Position: Receptionist and Administrator
Location: currently open for hiring:

Highpoint Clinic, Carlton Clinic, Eastland clinic , Doncaster clinic, Fountain Gate Clinic, Frankston Clinic

About Us

My Body Vibes is a leading chain in the cosmetic industry, specializing in advanced cosmetic injectables, body contouring, laser treatments, and skin care solutions. As a rapidly growing company with multiple locations, we provide a dynamic, innovative, and supportive work environment. Join a team that values excellence, professionalism, and the empowerment of both clients and staff.

About the Role

We are seeking a highly organized and detail-oriented Receptionist and Administrator to support our advanced cosmetic clinics. This role is central to our operations, ensuring smooth communication, productive appointment management, and an exceptional client experience.

Key Responsibilities

- Appointment Management: Schedule and manage client bookings using advanced clinic management software.
- Client Communication: Respond promptly to client inquiries via phone, email, and online platforms with professionalism and care.
- Administrative Support: Provide essential administrative assistance to clinic staff, ensuring seamless day-to-day operations.
- Billing and Payments: Handle billing inquiries and process payments accurately and efficiently.
- General Coordination: Assist with tasks critical to the overall management and coordination of the clinic.

Ideal Candidate

We are looking for someone who:

- Has at least 1 year of experience in a similar setting, preferably in a medical, beauty, or cosmetic environment,



with a strong understanding of booking coordination and administrative tasks.
- Demonstrates excellent organizational and multitasking abilities, ensuring smooth clinic operations.
- Excels in communication and interpersonal skills, with a professional and client-focused approach.
- Is proficient in using booking systems, scheduling tools, and general office technology.
- Thrives both independently and in a collaborative, team-oriented environment.
- Possesses knowledge of beauty treatments or has prior experience in the beauty industry (preferred but not essential).
- Is committed to delivering exceptional customer service while maintaining confidentiality.
- Is available to work 1-2 days per week, with flexibility to meet clinic needs.
- Candidates who is willing to travel multiple clinic /office locations will be prioritized.

What We Offer

- Above-Award Salary Package: Be rewarded for your skills and contributions with competitive remuneration.
- Professional Development: Access ongoing training, seminars, and certification courses to stay at the forefront of the beauty industry.
- Career Advancement: Enjoy opportunities for growth within a rapidly expanding company, with clear pathways to roles in management, marketing, and more.
- Supportive Workplace Culture:



Join a collaborative, innovative team that values your input and encourages creativity.
- Flexible Working Hours: Benefit from a healthy work-life balance with adaptable scheduling to fit your lifestyle.

Why Join My Body Vibes?

At My Body Vibes, we’re not just offering a job — we’re providing a career path in an exciting and growing industry. Join a company that invests in your professional growth, values your contributions, and empowers you to make a real difference in the lives of our clients.

Ready to Advance Your Career?
If you’re passionate about providing outstanding service and want to be part of a leading cosmetic clinic, we’d love to hear from you! Apply today and help us continue setting the standard for excellence in cosmetic care.

Job Types: Part-time, Casual

Pay: $30.00 – $33.00 per hour

Benefits:

- Employee discount
- Professional development assistance

Application Question(s):

- Can you describe your previous work experience in a beauty or medical setting, specifically in receptionist or administrative roles? Please include your key responsibilities and any relevant skills, such as managing bookings, client communication, or handling administrative tasks.
- Can you discuss your availability and willingness to travel to different locations? Please list the clinic/office locations you are willing to travel to (Highpoint, Carlton, Eastland, Doncaster, Fountain Gate, Frankston)

Education:

- Diploma (Required)

Experience:

- beauty related or clinic receptionist: 1 year (Required)

Work Location: In person

📌 Cosmetic Clinic Receptionist and Administrator (Ringwood)
🏢 My body vibes
📍 Ringwood