Operations & Documentation Coordinator
Hybrid (Caulfield VIC office and remote) | Casual, expected around 19 hrs/week | $40+/hour + super

Kogan People Solutions is recruiting on behalf of a long-established business supplying documentation to migration agents across Australia.

The business prepares specialist reports and supporting documentation for employer-sponsored migration matters. We’re looking for an experienced coordinator to keep every job on track from first request to delivery, and to prepare recruitment and advertising reports.

This role suits someone with strong administration and client service skills, excellent written English and close attention to detail. You’ll be comfortable chasing outstanding information, juggling competing deadlines and knowing when an issue needs a senior decision.

What you’ll do

- Coordinate a steady flow of client jobs, tracking progress, deadlines and outstanding information
- Allocate work to report writers and follow up to keep jobs moving
- Be the main point of contact for client updates and routine enquiries
- Prepare, check and deliver completed document packages
- Draft and place job advertisements, then review applications and report on the results
- Help with job intake, billing and record keeping

What you’ll bring

- Experience coordinating multiple jobs, cases or projects with competing deadlines
- Experience handling client enquiries and following up outstanding information
- Excellent written English: explicit ads, correspondence and reports
- A sharp eye for detail, especially dates, figures and names across documents
- Confidence with office software,



email and electronic filing systems, AI solutions
- Good judgement about what’s routine and what needs escalating
- A practical, organised approach and the persistence to keep following up until a task is resolved

Expected : post graduate experience in recruitment, migration administration, professional services or document production. Experience preparing recruitment or advertising reports or managing job-board advertising is a bonus.

Training and growth
You’ll be trained in our report formats, advertising processes and internal procedures. As your knowledge grows, you’ll take on a wider range of enquiries and decisions.

How to apply
Click Apply and submit your CV with a short cover letter about your experience managing deadlines, coordinating client work and preparing or checking documents.

We can only be in touch with shortlisted applicants. Thank you for applying,

Pay: $45.00 per hour

Expected hours: No more than 25.0 per week

Benefits:

- Employee mentoring program
- Professional development assistance

Application Question(s):

- This role will only suit applicants with substantial Australian business experience.
- Please confirm that you have demonstrated experience in Australian recruitment activity.
- In a few words why this casual / part time job is of interest to you?
- This is an ideal WFH opportunity but the initial training will take place in Caulfield.
- Are you a currently enrolled student? We can't consider current students.

Experience:

- Professional : 5 years (Preferred)

Work Authorisation:

- Australia (Required)

Work Location: Hybrid remote in Caulfield VIC

📌 Operations & Documentation Coordinator (Caulfield)
🏢 Kogan People Solutions - recruiters
📍 Caulfield