Job Details

Job Title: Finance Officer

Reporting To: Head of Finance

Salary: £26,848 - £31,439

Hours: 37.5 hours per week (part-time and flexible working will be considered)

Location: Alder Hey Children's Charity, based within Alder Hey Children's NHS Foundation Trust, Liverpool

Job Purpose

This role calls for an enthusiastic, highly-motivated and dedicated person who shares our values. This is a wide-ranging role that requires an ability to learn a breadth of finance processes, to support the accurate, timely and effective delivery of day-to-day financial operations for Alder Hey Children's Charity and its trading subsidiary, Alder Hey Promotions Ltd.

Working under the line management of the Head of Finance, with daily work coordinated and supervised by the two Finance Supervisors, the Finance Officer will process transactions, maintain financial records, support reconciliations and contribute to month-end reporting and effective financial controls. The postholder will develop their knowledge across a broad range of finance activities and there may be an opportunity to undertake an AAT apprenticeship qualification as part of the role.

Main Duties/Tasks

Financial transactions and ledgers

- Process purchase and sales invoices accurately and promptly, checking appropriate approval and supporting documentation.
- Maintain purchase and sales ledger records, reconcile supplier statements and investigate and resolve queries with suppliers and colleagues.
- Support credit control, monitoring outstanding balances and following up customer queries and overdue payments.
- Code income and expenditure accurately in the finance and CRM systems, using the appropriate nominal, department,



project and fund codes.
- Process staff and volunteer expenses and company credit card transactions in accordance with policies and authorisation procedures.

Banking, payments and reconciliations

- Prepare weekly supplier payment runs for review and authorisation in line with delegated authority and segregation of duties.
- Support cash banking and recording of receipts, monitor bank balances and complete or assist with timely bank reconciliations.
- Investigate and resolve discrepancies between bank, finance system and supporting records, escalating unresolved items promptly.
- Work with relevant teams to ensure online payment income is accurately recorded and reconciled to payment platform and finance system records.

Restricted funds, grants and Gift Aid

- Support the maintenance of accurate restricted fund and grant ledger records within the finance system, including relevant income, expenditure and commitments.
- Assist with Gift Aid processing and reconciliation for the Charity and, where applicable, its trading subsidiary, following the relevant procedures and eligibility requirements.

Month-end, reporting and audit support

- Support the Head of Finance and Finance Supervisors with month-end processes for the Charity and subsidiary company, including reconciliations,



accruals and preparation of supporting schedules.
- Support the maintenance of accruals and grant ledger schedules and assist with investigating variances and correcting errors.
- Provide accurate financial information and documentation to support management accounts, year-end accounts and external audit requests, as directed.

Systems, controls and continuous improvement

- Maintain complete, accurate and accessible transaction records and audit trails, in line with financial procedures and retention requirements.
- Follow financial controls, approval limits, confidentiality and data protection requirements; promptly raise suspected errors, unusual transactions or control concerns.
- Support improvements to finance processes, systems and the flow of financial information between Finance and other teams.

Teamwork and professional development

- Work collaboratively with colleagues across Finance, Fundraising, Operations and other teams, providing a helpful and professional service.
- Plan and prioritise work in conjunction with the Finance Supervisors, meeting deadlines and communicating any capacity or delivery concerns.

Other Duties

- Be an outstanding advocate for Alder Hey Children's Charity in line with the core values of the organisation.
- Be an active and supportive member of the Alder Hey Children's Charity team, contributing to the team's development and working collaboratively with colleagues and volunteers.
- Gain and maintain in-depth knowledge and understanding of the charity's work, priorities and future plans and act as a spokesperson for the Charity when required, including

📌 Finance Officer (Liverpool)
🏢 Alder Hey Children's Charity
📍 Liverpool