Longevity Exercise Physiology – Mosman NSW

We are a rapidly growing exercise physiology company on a mission to enhance and extend the lives of all Australians. Having grown from 1 to 26 locations across the country and a team of 95+ (and counting), we're now looking for a strategic, forward-thinking Administrative Manager to guide our admin team and help us scale smarter, not just harder.

What We Are Looking For

This isn't just a data-entry role — it's a leadership position for someone who thinks in systems, spots inefficiencies before they become bottlenecks, and feels empowered to bring new ideas (including AI-driven tools) to the table. You'll manage our admin team, own our operational systems, and partner directly with senior leadership to foster continuous improvement across the business.

Key Responsibilities

- Admin oversight: Manage billing, overdues, allocations, compliance audits, and third-party liaising, while supporting and up-skilling team members in Exercise Physiology administrative tasks.
- Lead and mentor: Guide the administrative team through coaching, performance development, and day-to-day support.
- Process improvement: Identify and implement efficiency upgrades across admin systems and workflows.
- Advocate for AI and automation: Bring practical ideas for how technology can streamline operations, reduce manual work, and elevate the client experience.
- Strategic planning support: Partner with the Operations Manager and leadership team on new initiatives and company-wide rollouts.
- Systems management: Oversee practice management software, billing, and scheduling,



ensuring consistency across our growing number of locations.
- Build scalable standards: Create and refine SOPs that grow seamlessly with the business.
- Cross-functional collaboration: Liaise with practitioners, team leaders, and cluster managers to ensure smooth, connected operations.
- Problem-solving: Maintain a solutions-focused, team-oriented approach to overcoming operational challenges.

Our Ideal Candidate

- Health-focused: A genuine passion for health, exercise, and helping people live more active lives.
- Exercise Physiology knowledge: An understanding of the profession, including services, reports, and third-party schemes (e.g., WorkCover and NDIS).
- Strategic mindset: Sees the big picture and understands how daily tasks connect to broader business goals.
- Forward-thinking: Actively looks for better ways of doing things, including the thoughtful integration of AI and automation.
- Demonstrated leadership: Experience managing, guiding, or mentoring a team to success.
- Systems-minded: Comfortable owning, organizing, and improving operational processes.
- Adaptable and collaborative: Flourishes in a dynamic, rapidly growing business environment.

What We Offer

- Competitive salary (~$90K + super) reflecting the seniority of this role
- Genuine influence over how the company scales and operates
- Weekly mentoring and PD (minimum 2 hours)
- Annual team retreats and regular inclusive social events
- Complimentary EP services and discounts for friends and family
- Free gym membership + Corporate Health Plan
- Apple laptop provided
- Hybrid work available — based from our Mosman studio
- And much more…

📌 Administration Manager (Mosman)
🏢 Longevity Exercise Physiology
📍 Mosman