ASHM is a not-for-profit organisation seeking a People & Culture Coordinator to provide practical administrative and operational support to the P&C; Manager across the employee lifecycle. This is an excellent opportunity for someone early in their HR career to gain practical experience across recruitment, onboarding, employee records, payroll coordination, reporting and P&C; projects.

About You

You’re organised, proactive and keen to build your career in People & Culture. You enjoy providing reliable administrative support, take pride in getting the details right, and understand the importance of creating a positive experience for employees and managers.

We’re looking for someone who:

- Is comfortable handling confidential and sensitive information with discretion and professionalism.
- Takes a practical, service-oriented approach and follows through on tasks and commitments.
- Is confident engaging with employees, managers and external stakeholders.
- Is adaptable, willing to learn and keen to contribute to a collaborative team setting.

Location

Sydney

The final offer within the advertised range will depend on the successful candidate's skills and experience.

About ASHM Health

ASHM is a peak professional body representing healthcare professionals working in HIV, BBVs, and sexual and reproductive health. We partner without prejudice, working collaboratively to develop workforce capacity and strengthen health systems to uphold the dignity and rights of people facing stigma and barriers to care.

An independent community of practice, ASHM is a trusted organisation and accredited charity that develops resources and guidelines, delivers training, runs conferences,



and advocates passionately for the needs of our members and communities.

Our members and supporters are health workers, community organisers, policy makers, health promoters, medical students, professionals, and specialists – all united to eliminate harm from these diseases, improve wellbeing and to protect our diverse communities.

Our values

ASHM prioritises collaboration, best practices, transparency, community ties, cultural respect, privacy, and addressing social inequities for continual quality improvement.

Benefits of working at ASHM Health

- Flexibility: Hybrid working and flexible hours to help support balance and adaptability in how we work
- Great benefits: Enjoy a competitive salary alongside a comprehensive benefits package, including not-for-profit salary packaging, novated leasing, and fringe benefit tax concessions
- Extra time to recharge: In addition to annual leave loading, we offer two extra paid days off over the Christmas and New Year period
- Support for growing families: We offer paid parental leave to eligible employees, providing extra support during this important life transition.
- Wellbeing matters: We offer an Employee Assistance Program, including funded annual flu vaccination, and a flexible, caring work setting that supports balance and mental wellbeing.




- Professional development opportunities and study support: Build your skills and grow your career with access to professional development opportunities.
- Purpose-driven work: Be part of an organisation that values ethics, integrity, and social impact and puts purpose at the centre of everything we do.

Key Responsibilities

P&C; Administration & Employee Lifecycle

- Maintain employee records, personnel files, P&C; documentation and HR system data.
- Coordinate employee movements, contract variations, new starters, terminations and related administration.
- Coordinate onboarding, induction and offboarding, including employee documentation, exit processes and system updates.
- Prepare employment contracts, fixed-term agreements, variation letters and other employee correspondence.

Recruitment, Onboarding & Compliance

- Coordinate pre-employment checks, right-to-work documentation, visa compliance and visa sponsorship matters.
- Support recruitment activities, including liaising with recruitment agencies.
- Coordinate probation reviews and other employee lifecycle processes.

Reporting, Payroll & Records

- Assist with managers’ reports and regular P&C; reporting requirements.
- Prepare accurate employee information and payroll inputs and support payroll reporting.
- Maintain employee records and updates in SharePoint and the HRIS.

Employee Enquiries, Engagement & Communications

- Monitor the P&C; inbox, respond to general employee and manager enquiries, and elevate complex matters.
- Review employee feedback forms and elevate themes, concerns or required actions as appropriate.
- Coordinate monthly Lunch & L

📌 People & Culture Coordinator (Sydney)
🏢 Ashm Health
📍 Sydney