Position Description — Senior Contract Administrator

Tringrove Industries Pty Ltd

Location: Remote working available / Tasmania (Hobart)

Key working relationships: Head of Projects, Head of Operations, project managers, supervisors, trade teams and finance

About Tringrove Industries

Tringrove Industries delivers concrete, formwork and reinforcement packages across Tasmania. As our business grows and takes on larger and more complex projects, we are strengthening the commercial systems and project support behind our teams.

We are seeking an experienced construction Contract Administrator who can connect what happens on site with what needs to be documented, communicated and administered under our contracts.

Position purpose

Working closely with the Head of Projects and Head of Operations, the Senior Contract Administrator will take ownership of day-to-day contract administration across our projects.

The role ensures contractual obligations are understood, changes are captured accurately, notices and claims are submitted within required timeframes, and completed work is supported by clear records.

This position can be performed remotely and does not require attendance at site meetings. Strong communication and proactive follow-up with internal teams are essential.

Key responsibilities

- Review contracts, scopes of work, exclusions, specifications and tender handover information to understand Tringrove’s obligations and entitlements.
- Identify key commercial risks, notice requirements, submission deadlines and approval processes.
- Maintain contract registers, correspondence records and a calendar of contractual deadlines.




- Help project and trade teams understand requirements affecting their work.
- Escalate contractual risks and disputed matters early, with clear recommendations for management.

Notices, variations and claims

- Proactively identify changes to scope, additional work, delays, disruptions and other events requiring a contractual notice or claim.
- Prepare and submit notices of intention to claim, variation notices, delay notices, extension-of-time submissions and supporting claims, as applicable to each contract.
- Coordinate with supervisors and trade teams to obtain instructions, labour hours, plant use, materials, quantities, photographs and supporting evidence.
- Coordinate pricing inputs with project delivery, estimating and finance personnel.
- Prepare variation submissions explaining the change, its cause, contractual basis, cost and program impact.
- Maintain variation and claims registers, tracking each item through submission, assessment, approval and payment.
- Follow up outstanding submissions and support management in resolving disputed or undervalued items.

Internal coordination

- Maintain regular contact with concrete, formwork and reinforcement teams to understand progress, constraints and changes.
- Obtain project updates and supporting records through phone, email, Teams and company systems.




- Help teams recognise when an instruction or event needs to be recorded and escalated.
- Reconcile project records with submitted claims and variations.
- Work closely with the Head of Projects and Head of Operations to agree priorities, resolve information gaps and address commercial risks.
- Participate in internal coordination and commercial reviews remotely as required.

Client communication and document control

- Act as a skilled point of contact for client contract administrators, project managers and commercial teams.
- Prepare accurate contractual correspondence and maintain a traceable communication record.
- Manage submissions and correspondence through platforms such as Aconex, Procore and client-specific systems.
- Raise and track requests for information, instructions and approvals.
- Ensure relevant drawing revisions, instructions and client responses reach the appropriate internal teams.

Progress claims and commercial reporting

- Prepare progress claims supported by measured work, agreed milestones and relevant records.
- Track claim assessments, payment schedules, retention and outstanding amounts with finance.
- Identify differences between amounts claimed, assessed and paid, and coordinate follow‑up.
- Report on variations, claims, outstanding approvals, upcoming deadlines and commercial exposure.
- Support final account preparation, retention release and project close‑out.

Systems and continuous improvement

- Improve templates and processes for notices, variations, project records, claims and reporting.
- Establish practical documentation stand

📌 Senior Contract Administrator (Hobart)
🏢 Tringrove Industries
📍 Hobart