We are seeking a highly organised and proactive Administration Officer to join our team 3 full days per week . This role provides essential administrative support across project delivery, customer service, and business operations, ensuring accurate records, timely processing of documentation, and productive coordination of day-to-day activities.
The successful candidate will be a strong communicator with excellent attention to detail, the ability to manage multiple priorities, and confidence using Microsoft Office applications, particularly Excel.
Key Responsibilities
- - Data entry and maintenance of project and operational databases
- - Preparation and processing of purchase orders and supporting documentation
- - Invoice administration and assistance with accounts processing
- - Travel calculations and employee travel record administration
- - Preparation and distribution of reports, trackers, and project documentation
- - Document control and record management to ensure compliance and accuracy
- - Customer service support, including responding to enquiries and directing requests
- - Monitoring outstanding paperwork and following up with internal stakeholders
- - Assisting with project administration and coordination activities
- - Maintaining spreadsheets and updating business performance reports
- - Supporting managers with general administrative tasks and ad hoc duties
- - Ensuring all company systems and records remain current and accurate
Experience required
- - Previous experience in an administration, office support, or project administration role
- - Strong organisational and time management skills
- - Excellent attention to detail and accuracy
- - Proficient in Microsoft Office, particularly Excel, Word, and Outlook
- - Ability to work independently and manage competing priorities
- - Professional communication and customer service skills
Department
Administration
📌 Administration Officer (Melbourne)
🏢 Service Stream Maintenance
📍 Melbourne
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