About Us

Cubitic Consulting is a growing engineering consultancy based in Bankstown, NSW, providing professional engineering and consulting services across residential, commercial and industrial projects.

We are seeking a highly organised, professional and proactive Receptionist & Administration Officer to join our team on a full-time basis.

This is a varied, hands-on role combining reception duties, general office administration, project coordination and executive support.

The successful candidate will be the first point of contact for clients and visitors while supporting management and our engineering team with the smooth day-to-day operation of the business.

Key Responsibilities

Reception & Client Communication

- Professionally welcome clients, visitors and consultants.
- Answer and direct incoming calls, take detailed messages and ensure enquiries are followed up.
- Manage incoming emails and assist with client and consultant correspondence.
- Maintain accurate client and consultant contact records.
- Coordinate incoming and outgoing mail, deliveries and couriers.

Administration & Executive Support

- Manage and coordinate management calendars, appointments and meeting room bookings.
- Schedule meetings, issue invitations and coordinate meeting arrangements.
- Prepare professional emails, letters, documents and general correspondence.
- Maintain organised electronic filing systems, records and spreadsheets.
- Assist with meeting minutes, action registers and administrative follow-ups.
- Support management with daily administrative tasks and business operations.

Project Administration & Coordination

- Create, organise and maintain engineering project folders and documentation.
- Assist with document control, filing, revision tracking and document registers.
- Prepare and format reports, letters, fee proposals and project documentation.
- Follow up clients and consultants regarding outstanding documents, quotations and information.
- Assist with tracking project deliverables, deadlines and outstanding actions.
- Liaise with councils,



certifiers and other authorities regarding administrative enquiries and application updates.
- Assist with preparing and coordinating project submissions and document packages.

Office Management & Coordination

- Maintain a clean, organised and professional reception and office environment.
- Coordinate meeting room preparation and client refreshments.
- Monitor and organise office stationery, kitchen supplies and consumables.
- Coordinate office purchasing, supply orders and inventory records.
- Maintain employee leave registers and assist with general staff administration.
- Assist with office events, meetings and other internal arrangements.
- Support general office operations to ensure the business runs efficiently.

Marketing & Business Support

- Assist with updating company profiles, capability statements and project portfolios.
- Support the preparation of basic LinkedIn posts, company announcements and marketing materials.
- Assist with coordinating promotional materials, client gifts and company events.
- Provide general administrative support to management as required.

Qualifications & Experience

Essential Requirements

- Previous experience in reception, administration, office coordination or a similar role.
- Proficiency in Microsoft Office, particularly Outlook, Word and Excel.
- Excellent written and verbal communication skills.
- Strong organisational and time management skills.
- Ability to manage multiple responsibilities and meet deadlines.
- High level of attention to detail and accuracy.
- Professional telephone manner and customer service skills.
- Ability to work independently, take initiative and follow instructions.

Desirable Experience





- Previous experience in an engineering, construction, architecture or professional services environment.
- Experience with project administration and document control.
- Familiarity with Microsoft Teams and project management systems.
- Experience supporting directors, managers or multiple team members.

About You

We are looking for someone who:

- Is professional, friendly and confident when dealing with clients and visitors.
- Is highly organised, reliable and punctual.
- Demonstrates initiative and takes ownership of assigned responsibilities.
- Can prioritise tasks effectively in a busy office environment.
- Has excellent attention to detail and takes pride in producing accurate work.
- Communicates clearly and professionally with colleagues, clients and consultants.
- Is proactive in following up outstanding tasks and meeting deadlines.
- Maintains confidentiality and handles sensitive information appropriately.
- Is adaptable, willing to learn and comfortable working in a fast-paced environment.

What We Offer

- Full-time, stable employment within a growing engineering consultancy.
- A professional and supportive office setting.
- A varied role with exposure to administration, engineering projects and business operations.
- Opportunities to develop your administrative and project coordination skills.
- A conveniently located office in Bankstown, NSW.

How to Apply

If you are an organised, motivated and professional individual who enjoys a varied administration role, we would love to hear from you.

Please submit your resume outlining your relevant experience and suitability for the position.

Please note: This is a full-time, office-based position in Bankstown, NSW. Applicants must be available to work on-site Monday to Friday.

Pay: $53,000.00 – $80,000.00 per year

Application Question(s):

- Are you currently based in Sydney, Australia, and are you available to work full-time, on-site at our Bankstown office?

Work Location: In person

📌 Receptionist/Administration Officer (Bankstown)
🏢 Cubitic Consulting
📍 Bankstown