The Accounts Administration Assistant provides day-to-day support to the finance team on a casual basis. This role focuses on payroll, accounts receivable, including invoicing, following up customer payments and reconciling bank transactions in Xero, along with data entry, filing and general administrative support for the wider team.
Key Responsibilities:
Check timesheets against invoicing records before invoices are sent, and raise any differences with the Finance Manager
Prepare and send weekly client invoices, and other invoices as required, accurately and on time
Match and reconcile bank transactions in Xero on a regular basis
Record customer payments and remittances in Xero and keep customer accounts up to date
Help with month-end tasks as directed, including data entry and preparing client reports
Keep rate card templates and related documents up to date
Keep employee and jobsite records accurate and filed in Workforce One (CRM)
Monitor and respond to emails in the Team Sheforce mailbox in a timely manner
Provide general administrative support to the finance team, including filing, data entry and document preparation
Help the wider Sheforce team with ad hoc tasks as needed
About you:
Must be available to work in the office Monday, Wednesday and Thursday
Strong attention to detail and accuracy with numbers and data entry
Valuable organisational skills and ability to manage routine tasks and deadlines
Proficient in Microsoft Excel and comfortable learning new software/systems
Clear written and verbal communication skills
Skilled and approachable
Rapid learner with the ability to quickly grasp new systems, processes, and concepts
High level of integrity, confidentiality and ethical conduct
Proactive, organised and solutions-focused
Ability to work collaboratively across teams
About us:
Sheforce is a certified social enterprise creating meaningful employment and career pathways for women and disadvantaged jobseekers across construction and other traditionally male dominated industries. We work with employers and industry partners to create long term, sustainable career opportunities through apprenticeships and traineeships (via our GTO) and recruitment services.