Part time Legal Administration Assistant - Intellectual Property Firm – Melbourne – Eastern SuburbsBACKGROUNDWe are an Intellectual Property firm providing legal advice and services to our clients with respect to patents, trademarks and designs.
We are located in the Eastern suburbs of Melbourne and require an additional part-time / casual team member to assist with the tasks detailed below.We provide versatile working hours and parking and are offering a pro‐ra remuneration package in the vicinity of $49,500 to $53,000 p.a. depending upon the skill and experience of the candidate.Candidates must have completed VCE (or equivalent) and are preferably engaged in legal studies since the position is particularly suited to law students yet to complete their studies and preferably in their first or second year.
The position offers hours of approximately 15 to 20 hours per week with a preference for successful candidates to complete their hours across five days each week.
Total weekly hours may be increased during non‐academic periods and reduced during the academic year to suit study schedules.THE POSITION INVOLVESRecording and monitoring deadlinesElectronic document preparation in accordance with guidanceCommunicating with local and overseas clients and representativesDiary and calendar management for mattersCo‐ordinating tasks to timely fulfil requirements Transcription of digital dictationAmending electronic documents subsequent to reviewAttending meetings and recording minutesDistribution of email / postal mailEntering time charges and disbursements in electronic record keeping systemTHE FOLLOWING SKILLS AND CHARACTERISTICS ARE REQUIRED / PREFERABLEA proactively positive and helpful attitudeAbility to work within a team or independentlyExperience with Microsoft Office Suite with OutlookExperience operating diary Management software A natural attention to detail and ability to work under pressure within time constraints
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