David Chapman Family Trust – Newcastle NSWNewcastle City Business Centre is seeking a dedicated Administration & Reception Assistant to join our team on a part-time basis.
Based in Newcastle CBD, this role is fundamental to the smooth operation of our administrative functions and reception services.
You will be the first point of contact for visitors and callers, whilst managing critical administrative tasks that support the day-to-day operations of the organisation.
This position offers flexibility with part-time hours, making it ideal for candidates seeking a balanced work arrangement.Key responsibilitiesGreeting and welcoming visitors, clients, and stakeholders in a professional and courteous mannerManaging incoming and outgoing telephone calls, taking accurate messages and directing calls to appropriate staff membersMaintaining the reception area to ensure it is tidy, welcoming, and well-organisedPerforming data entry tasks with accuracy and attention to detailFiling and organising documents using appropriate filing systems and digital databasesPreparing correspondence, reports, and other administrative documentsManaging calendars, scheduling appointments, and coordinating meetingsProviding administrative support to staff members as requiredProcessing invoices, purchase orders,



and general office expensesMaintaining office supplies inventory and ordering supplies as neededSupporting the organisation with general clerical and administrative dutiesWhat we're looking forExcellent organisational and time management skills with the ability to prioritise multiple tasks effectivelyStrong communication skills, both written and verbal, with a professional demeanourProficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer literacyExperience in an administrative or reception role, preferably in a professional office environmentAbility to maintain confidentiality and handle sensitive information appropriatelyA friendly and approachable nature with excellent customer service skillsAttention to detail and accuracy in all administrative tasksFlexibility and adaptability in a dynamic working environmentExperience with telephone systems and scheduling software is advantageousExperience with Xero would be a bonusFlexibility to be able to fill in when other staff are on leaveAbout usLocated in our heritage building at 17 Bolton Street, close to Newcastle's harbour and beaches, NCBC provides serviced offices, virtual office services and meeting rooms for a range of professional businesses.Our reception team is central to the centre, providing a warm welcome and skilled support to our tenants and their clients.What we offerPart-time work schedule that provides flexibility and work-life balanceA welcoming and supportive team environmentProfessional development opportunities to enhance your skills and career progressionExposure to diverse administrative functions and organisational operationsThe satisfaction of contributing to a trusted and valued organisationCompetitive remuneration for the part-time roleA workplace that values reliability, professionalism, and teamwork
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📌 Administration & Reception Assistant - Part Time (Newcastle)
🏢 David Chapman Family Trust
📍 Newcastle