We are seeking an experienced and organised Office Administrator to join the Ironbark Demolition team in Boonah, QLD.
This is a full-time position that plays a vital role in ensuring our office runs smoothly and efficiently.
As the Office Administrator, you will be the backbone of our administrative operations, managing day-to-day office functions, supporting our field team, and contributing to the overall success of the business.
What you'll be doing
Managing general office operations, correspondence, and document organisation
Providing administrative support to team, including organising staff training when required.
Workforce On-boarding & Compliance Verification: Collect, audit, and log mandatory trade licenses, high-risk work permits, White Cards, pre-employment medical checks, and drug & alcohol clearance results.
Subcontractor & Plant On-boarding: Gather certificates of currency (insurance), Safe Work Method Statements (SWMS), and pre-mobilisation inspection certificates for machinery and heavy plant equipment.
Site Diary preparation for projects: which includes but not limited to Demolition Methodology, Notice of Demolition submission – NSW & Qld, Secure Work Method Statement (SWMS), Dial before you dig report.
Arrange accommodation for project team.
Managing office supplies and equipment, ensuring inventory levels are maintained




Handling incoming and outgoing communications via phone, email, and post
Maintaining accurate and up-to-date filing systems, both digital and physical
Assisting with financial documentation when required
Assist with audit preparation and evidence collection by maintaining accurate records and registers
Contribute to the continuous improvement of administrative processes and undertake other duties as directed
Promote a positive workplace culture and uphold confidentiality
What we're looking for
Proven experience as an Office Administrator or similar administrative role, preferably in a fast-paced business environment
Excellent organisational skills with the ability to prioritise multiple tasks effectively
Strong written and verbal communication skills
Proficiency in Microsoft Office applications and other relevant office software
Exceptional attention to detail and accuracy in all work
The ability to interact positively with staff at all levels and external clients
Reliable, and punctual
Ability to work independently and as part of a team
Flexibility and adaptability in response to changing workplace needs
Experience with onboarding and compliance is required.
MYOB experience would be advantageous
Knowledge of workplace health & safety would be beneficial
#J-*****-Ljbffr

📌 Office Administrator (Queensland)
🏢 Ironbark Demolition
📍 Queensland