The Administrative assistant is responsible for assisting with the day-to-day administrative functions of the office, ensuring smooth operations and providing support to staff and management.
The role involves coordinating office activities, maintaining records, registers and document control, onboarding recent staff, and supporting the Director and management team.
Key responsibilities
Oversee general office operations, including supplies, equipment, and facilities management
Maintain organized filing systems
Schedule meetings and appointments
Support HR functions, including onboarding, attendance tracking, and record-keeping
Manage document control for company documents
Format and proofread documents
Draft updates to policies and procedures from direction or markups
Own all logs and registers, and report on overdue items
Monitor certifications and notify staff before expiry dates
Own onboarding of new staff: inductions, onboarding documents and Upvise setup
Book training courses and keep the training register current
Manage reminders for the Director's meetings and appointments
Update and keep current Monday.com




Support the growth and skill development of junior administrative and accounts staff through guidance, mentoring, and training
Assist in performance monitoring, feedback, and professional development planning for team members
About you
2-5 years of experience in Administrative or EA roles
Demonstrated ability to coordinate daily office operations, including scheduling meetings, managing correspondence, maintaining filing systems, and overseeing office supplies and inventory
Experience in supporting senior management or executive teams, including drafting communications, arranging travel, and managing confidential information
Practical experience in data entry, database management, and maintaining accurate records using digital tools or management software including SharePoint
Experience in working both independently and collaboratively within a multidisciplinary team setting
Proficiency with Microsoft 365 suite including Word, Excel, PowerPoint, OneDrive, SharePoint and Monday.com
Strong documentation and record-keeping skills
High attention to detail and accuracy
Ability to maintain confidentiality of sensitive information
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📌 Executive And Administrative Assistant (Melbourne)
🏢 Absafe
📍 Melbourne