Job Description
About the Company
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An exciting opportunity exists for a highly capable, proactive and autonomous Executive Assistant to
support two Directors within a high-growth property and investment setting.
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This is a pivotal role sitting at the centre of a
fast-paced, entrepreneurial business
, providing
high-level executive support
while acting as a trusted extension of leadership across both strategic and operational priorities.
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Offered as a
12-month maternity leave contract
, this role provides the opportunity to join a highly collaborative business known for its strong culture, connected team environment, and genuine investment in its people.
Perks
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Annual bonus structure
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Onsite parking provided
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Fully equipped onsite gym
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Regular social events and company-wide celebrations
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Opportunity to sit within leadership discussions and contribute beyond traditional EA responsibilities
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Highly collaborative, high-performing office environment
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About the Role
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You will act as the key coordination point for two Directors, ensuring seamless diary management, communication flow, stakeholder engagement, travel coordination, and operational support across a dynamic and fast-moving business.
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Supporting one highly driven and fast-paced Director alongside a secondary Director, this role requires someone who thrives operating as a true business partner;
anticipating needs, solving problems before they arise, and keeping multiple moving pieces operating seamlessly.
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This is far more than a traditional Executive Assistant role. You will become deeply
embedded within the leadership team, contributing to discussions, supporting business initiatives, and acting as a trusted right-hand.
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The successful candidate will be highly organised, commercially minded, proactive,



and confident operating within an environment that moves quickly and requires initiative.
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Key Responsibilities
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Provide proactive, high-level Executive Assistant support across professional and personal matters
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Manage complex diary coordination, scheduling, and competing priorities
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Coordinate domestic and international travel arrangements and detailed itineraries
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Manage inboxes, communications, and stakeholder engagement on behalf of Directors
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Provide personal assistant support including appointments, lifestyle coordination, and ad hoc requirements
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Act as a trusted gatekeeper and key point of contact across internal and external stakeholders
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Prepare meeting materials, agendas, presentations, and documentation
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Coordinate company events, leadership activities, and team initiatives
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Participate in leadership discussions and contribute to broader business initiatives
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Drive operational efficiencies and ensure priorities continue moving forward
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Requirements
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Proven experience as an Executive Assistant supporting senior leaders within fast-paced environments
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Demonstrated ability to anticipate needs and operate proactively with minimal direction
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Experience supporting highly driven, fast-moving executives
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Strong organisational skills with the ability to manage competing priorities and changing demands
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Exceptional communication skills with strong emotional intelligence and business maturity
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Ability to confidently push back, influence, and challenge where appropriate
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Highly organised with exceptional attention to detail
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Professional, calm, adaptable, and solutions-focused approach
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Previous experience within entrepreneurial, investment, property, startup, or high-growth environments will be highly regarded
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How to Apply
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Click
APPLY
or email your resume to
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📌 Executive Assistant (Melbourne)
🏢 Brook Recruitment
📍 Melbourne