IASPO Defence Finance Officer
Australian citizenship required.
Must have an active Negative Vetting Level 1 (or higher) security clearance.
Location: Canberra (Onsite).
RFQ Details
RFQ ID: ********-Joint-IASPO-RFQ
Agency: Defence – Joint IASPO
Estimated Start Date: ASAP
Initial Contract Duration: Until 30 June ****
Extension Term: Possible extension
Experience Level: L3
Security Clearance: Must have an active Negative Vetting Level 1 (or higher) security clearance
Location of Work: Campbell Park Offices, Canberra, ACT
Working Arrangements: Onsite.
No remote opportunities available.
Candidate requirements also specify the ability to work onsite for a minimum of 3 days per week.
Maximum Hours: 1.0 FTE
Job Details
IASPO is seeking a suitably qualified and experienced Financial Support Officer to provide financial administrative services to support the SPO deliver on capabilities.
The role supports procurement and contract administration, financial management, invoice processing, budget planning, financial reporting and governance activities across IASPO programs.
The position is associated with the Information Assurance Systems Program Office (IASPO), including JP****, the HACE Remediation and Modernisation Program, and the sustainment of Defence's High Assurance Cryptographic Equipment (HACE) capability.
The role requires experience working with Defence budgets or finances and the ability to support financial administration and reporting within the Defence setting.
Key Duties and Responsibilities
Procurement and Contract Administration
Create, maintain and amend Outline Agreements and Purchase Orders within the ERP system.
Ensure all ERP system updates and amendments are processed in accordance with approved requests from Project/Product Managers.
Review and amend purchase order phasing schedules as directed by Project/Product Managers.
Monitor and notify Project/Product Managers of aged and pre-aged commitments requiring action.
Provide general corporate credit card administration support.
Support Commonwealth of Australia (CoA) goods receipting activities.
Financial Management and Invoice Processing




Validate vendor invoices to ensure compliance with contractual arrangements, policies and financial management guidelines.
Coordinate the timely processing of invoices and payments to ensure all accounts are settled by the due date and avoid late payment penalties.
Monitor and maintain pre-commitment data within project and product financial reports (IBRS) and liaise with DFG as required.
Analyse financial information to identify and report budget variances, underspends and overspends.
Budget Planning, Monitoring and Reporting
Maintain and update the Budget Planning Workbook, ensuring alignment with IBRS and other financial management systems.
Lead and facilitate budget review meetings with System Managers to assess budget phasing, forecast updates and funding requirements.
Develop and maintain accurate and current budget forecasts that reflect System Management Plans and approved financial strategies.
Monitor expenditure against approved budget plans and provide regular financial reporting.
Prepare budget variance analysis and supporting explanations for inclusion in SPMS reports.
Ensure budget phasing schedules and funding requirements remain accurate and up to date.
Support the development of Budget Estimates, Defence Management and Finance Plan (DMFP), Sustainment Assurance Reviews (SAR) and Sustainment Review reports.
Develop and maintain budgets within the CAPT Tool in support of the DMFP process.
Provide financial advice and guidance to Capability Managers (CMs) on SPO budget development and management matters.
Stakeholder Engagement and Governance
Lead and coordinate meetings with Project/Product Managers to review financial reports, discuss system outputs and document required actions or amendments.
Provide advice,



guidance and financial management support to SPO executives and Finance Support Officers.
Participate in audit, assurance and Quality Management activities, ensuring compliance with governance requirements.
Provide support in the completion of DFG activities and broader SPO financial management tasks as required.
Technical Skills
Defence budget and financial management experience
ERP system administration, including Outline Agreements and Purchase Orders
IBRS financial reporting and pre-commitment management
Budget Planning Workbook management
SPMS reporting and budget variance analysis
Defence Management and Finance Plan (DMFP)
CAPT Tool budget management
Invoice validation, payment processing and financial compliance
Procurement and contract administration
Financial forecasting, expenditure monitoring and reporting
About the Project
The IASPO Program / Information Assurance Systems Program Office (IASPO) is responsible for the acquisition, including modernisation through JP****, through-life sustainment through the CJC05 product agreement, and the Defence Communications Security Equipment Authority (DEFCOMSECEA) function of Defence's High Assurance Cryptographic Equipment (HACE) capability.
The Joint Project ***** (JNT*****) HACE Remediation and Modernisation Program will ensure Defence and Other Government Organisations (OGOs) can continue to conduct secure and effective operations into the future.
The project is managed under Capability Management (CM) and governance arrangements with the Joint Capabilities Group (JCG) as part of the JNT***** Integrated Project Team.
Selection Criteria
Essential Criteria
The RFQ specifies the following candidate requirements:
Have an Australian Government security clearance of at least NV1.
Ability to work on site for a minimum of 3 days a week
Qualifications / experience as per above
Mandatory Experience
Experience working with Defence budget or finances
The KEY Team will also consider applicants with transferable skills from other industries where applicants are eligible to hold a Defence Security Clearance.
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📌 Defence Finance Officer – Financial Management | Nv1 | Canberra
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