Job Description
Admin Assistant - Site
n
6-Month Contract | DIDO
n
Monday to Friday | 5:2 Roster | 7:00am - 4:00pm
n
n We are seeking an experienced
Admin Assistant - Site
to join a busy Health, Safety & Sustainability (HSS) team supporting contractor management compliance on a major mining operation. This is an excellent opportunity for an organised administrator who thrives in a fast-paced environment and enjoys working closely with internal stakeholders and external contractors.n
n About the Role This position plays a critical role in supporting contractor management processes and ensuring compliance requirements are effectively administered. You will provide high-level administrative support while maintaining accurate records, reporting, and document control systems.n
n Key Responsibilitiesn
n
Prepare and analyse weekly and monthly reports
n
Liaise with external vendors regarding contractor management requirements
n
Coordinate meetings, prepare agendas and take minutes
n
Manage the contractor management mailbox
n
Maintain document control systems and records
n
Update and manage department registers
n
Conduct desktop audits of vendor job cards
n
Maintain workflow tools and end-user access permissions
n
Support and champion team systems and applications
n
Provide general administrative support as required
n
Participate in field leadership and safety initiatives
n
About You To be successful in this role, you will bring:n
n
n
Previous experience in Contractor Management, Safety Administration, or a similar role
n
Strong commitment to health, safety, environmental responsibility, and sustainable practices
n
Excellent stakeholder engagement and relationship-building skills
n
Ability to work autonomously and manage competing priorities
n
High level of accuracy and attention to detail
n
Strong document control and record management experience
n
Excellent written and verbal communication skills
n
Proven problem-solving and organisational abilities
n
Ability to work collaboratively within a diverse team environment
n
Highly Regarded Experience using contractor management and business systems such as:n
n
n
CMS
n
Contractor Web Portal
n
TEMPO
n
RightCrowd
n
Documentum
n
SAP
n
What's on Offern
n
6-month contract opportunity
n
Monday to Friday, 5:2 roster
n
DIDO from Moranbah, Mackay or Dysart
n
Consistent site-based work hours: 7:00am - 4:00pm
n
Supportive and safety-focused team environment
n
Immediate start available for the right candidate
n
n
nIf you are an experienced site administrator with solid contractor management and compliance experience, we'd love to hear from you. Apply now to be considered.