Summary:

The People and Safety Coordinator supports the effective delivery of day-to-day people and workplace safety activities across IDL. The role provides practical coordination and advice to employees, supervisors and managers, with a balanced focus on recruitment and onboarding, employee support, training, compliance, risk management and continuous improvement.

Working closely with operational teams, the role helps maintain accurate people and safety systems, promotes a positive and inclusive workplace culture, and supports safe, consistent and legally compliant work practices.

Responsibilities

People Coordination:

- Coordinate recruitment activities, including advertising, shortlisting, interview scheduling, candidate communication, interviews and reference checks.
- Maintain accurate and compliant employee records through HRIS
- Provide responsive first-line support to employees, supervisors and managers on routine people matters, escalating complex or sensitive matters appropriately.
- Support employee engagement, retention, development, well-being, career progression, succession activities.
- Maintain People & Culture documents and templates including updating policies and procedures from time to time.
- Support access to staff amenities such as but not limited to uniforms, tearooms, PPE and events.
- Liaise with external training providers to facilitate a broad range of upskilling and development opportunities

Safety Coordination:

- Maintain accurate and up to date workplace safety platform
- Work with operational leaders and employees to identify workplace hazards and risks and support timely, practical corrective actions.




- Coordinate regular workplace inspections and risk assessments covering work areas, equipment and processes.
- Support incident and hazard reporting, investigations, corrective action tracking and closure through the company reporting system.
- Facilitate safety toolbox content and promote safety awareness through regular, visible communication across shifts and work areas.
- Work collaboratively with Health and Safety Representatives and support consultation on workplace health, safety and psychosocial hazards.
- Support contractor safety documentation and support the consistent application of contractor management requirements.
- Support the maintenance of emergency management arrangements, including first aid, fire warden and emergency response requirements.
- Monitor workplace safety records and registers, including safety data sheets and dangerous goods information.
- Assist with workers compensation and return-to-work coordination, maintain appropriate records and stakeholder communication.
- Support area managers in ensuring MSDS register is up to date.

Essential

- A relevant qualification in Human Resources, Business, Work Health and Safety, or a related discipline, or equivalent practical experience.
- Experience in a people coordination, human resources, safety administration or comparable operational support role.
- Demonstrated ability to manage confidential information and maintain accurate records and registers.
- Experience using Microsoft Office and business systems or databases.
- Solid communication, interpersonal, organisation and follow-up skills.
- A current Victorian driver licence.

📌 People & Safety Coordinator (Moorabool Shire)
🏢 IDL
📍 Moorabool Shire