Summary:

The Events Coordinator provides end-to-end coordination for corporate, stakeholder, industry and internal events that support COEX’s strategic partnerships, stakeholder engagement, communications and marketing objectives.

Success will be achieved through well-planned, safe and professional event delivery, solid coordination of stakeholders and suppliers, consistent event communications and disciplined follow-up. The role provides a shared event coordination capability across the Brand and Marketing, Stakeholder Engagement and Communications functions.

Responsibilities:

Event planning and delivery

- Coordinate the end-to-end delivery of corporate, stakeholder, industry and internal events, ensuring activities are well planned, professionally delivered and aligned with event objectives.
- Coordinate scheduling for permits, approvals, and licensing. Undertake risk assessments and incorporate mitigation strategies into event planning.
- Manage event logistics including venues, suppliers, travel, registrations, audiovisual requirements and on-site operations. Act as the key point of contact for events during planning and execution.
- Coordinate scheduling for permits, approvals, and licensing, undertake risk assessment and incorporate mitigation strategies into planning.

Stakeholder participation and coordination

- Coordinate engagement with attendees, presenters, partners, suppliers and event organisers to support positive stakeholder experiences and successful event outcomes.
- Manage invitations, registrations, communications and event administration for COEX and external events.
- Maintain company-wide event calendar for awareness and attendance





Brand activation and event communications

- Coordinate event communications, branding, collateral, exhibition displays and partnership activations to maximise participation, visibility and engagement.
- Liaise with marketing, internal teams, and external suppliers to develop branded collateral and material for activations
- Support the delivery of presentations, briefing materials and stakeholder resources.

Consultation and engagement support

- Support forums, webinars, working groups, consultation activities and co-design initiatives through coordination, logistics and stakeholder administration.
- Capture feedback, actions and insights to support ongoing engagement activities.

Administration and continuous improvement

- Assist with development of budgets and forecasting.
- Monitor event budgets, records, contracts, supplier information and reporting requirements.
- Monitor event performance and stakeholder feedback, providing recommendations to improve future activities and outcomes.
- Comply with COEX systems and processes and policies.

Communication and teamwork

- Build effective relationships across COEX and with external stakeholders.
- Provide timely updates, advice and support to event owners and the Strategic Partnerships Manager
- Support with post-event reconciliation and reporting.

Qualifications

- 3–5 years’ event coordination experience, including logistics and supplier management.
- Strong stakeholder engagement skills across leaders, partners and external stakeholders.
- Skilled in event planning, budgeting, risk management and reporting.
- Strong Microsoft 365, administration and organisational skills.

📌 Events Coordinator (Brisbane)
🏢 Container Exchange
📍 Brisbane