The Marketing Assistant is a hands-on role supporting the Marketing team in bringing campaigns, events and new display homes to life. The role coordinates the practical delivery of marketing activity, including display home requirements, events and activations, signage, print collateral, merchandise, supplier and contractor relationships, and marketing administration. It helps ensure all activity is delivered on time, on brand and to a high standard, while supporting broader marketing campaigns, competitor monitoring and internal stakeholders.

The role requires regular travel to HBG display homes, event locations, supplier sites and other project locations across Melbourne. The successful candidate will be comfortable working from alternative locations and travelling between sites to support display home launches, events and marketing activities.

Key responsibilities

Display Home Marketing & Delivery

Coordinate marketing requirements for new and existing display homes, ensuring all marketing elements are completed, installed and presentation-ready prior to opening.

Maintain a schedule of upcoming display home launches, refreshes and marketing requirements, tracking deliverables and deadlines through to completion.

Coordinate with internal teams, builders, trades, suppliers and contractors to deliver display home marketing requirements to agreed timelines.

Manage the production and installation of display home signage, graphics, promotional material and other marketing elements.

Coordinate the preparation and delivery of sales collateral, including brochures, price lists, inclusions documents, QR codes, point-of-sale materials and other sales support materials.

Coordinate branded items, promotional materials, merchandise, marketing equipment and other display activation requirements.

Conduct regular checks of display home marketing assets and coordinate replacements, updates or repairs as required.

Events & Activations

Coordinate the planning and delivery of internal and external marketing events, activations, display home launches and client events.

Manage event logistics, including venue requirements, invitations, registrations, catering, equipment, signage, collateral, merchandise and on-the-day requirements.

Develop and coordinate event-specific signage, collateral, promotional items and consumables.

Liaise with internal stakeholders, suppliers, contractors and event partners to ensure events are delivered smoothly, professionally and on time.

Support event setup, pack-down and on-the-day delivery as required.

Maintain an events calendar and track key actions, deadlines and deliverables through to completion.

Signage, Print, Collateral & Brand Materials

Coordinate the production, delivery and installation of signage and marketing materials across display homes, offices, events and other HBG locations.





Liaise with printers, signage suppliers, installers and design contractors to ensure materials meet specifications, brand standards, quality requirements and delivery timelines.

Coordinate artwork approvals, production schedules and delivery requirements.

Assist with the production of branded collateral, including briefing creative, sourcing imagery and coordinating with design contractors.

Maintain appropriate stock levels of frequently used marketing materials and coordinate reorders as required.

Maintain accurate version control of collateral and ensure current files are stored in centrally accessible locations, including shared drives and relevant digital platforms.

Coordinate the sourcing, ordering and supply of branded merchandise, gifts, uniforms, promotional items and marketing equipment.

Manage uniform ordering processes, the uniform portal and supplier communications.

Support the implementation of brand updates across collateral, signage, uniforms and other branded materials.

Maintain relevant stock levels, registers and records, ensuring materials are fit for purpose and consistent with brand guidelines.

Campaign & Marketing Support

Assist with the planning, coordination and delivery of marketing campaigns and promotional activity.

Coordinate the preparation, production and distribution of campaign assets to meet agreed deadlines.

Liaise with internal stakeholders and suppliers to manage production schedules and campaign requirements.

Support marketing activity across digital, print, display home and physical environments.

Engage with external contractors and partners to deliver campaign outputs and agreed outcomes.

Coordinate bookings and day-to-day requirements for external marketing contractors and suppliers, including agencies, photographers, videographers, printers, signage suppliers, installers and event suppliers.

Brief contractors and suppliers clearly on scope, requirements, deadlines and expected outcomes.

Track jobs from brief through to completion, ensuring work is delivered to agreed specifications, timelines and budgets.

Coordinate site access and logistics for contractors working across display homes and other HBG locations.

Assist in maintaining internal catalogues of façade imagery, floorplans and photography.

Coordinate updates to imagery, floorplans and related sales and marketing materials, maintaining accuracy and version control.

Maintain accurate marketing files,



image libraries, templates, supplier records and production documentation.

Maintain marketing asset, collateral, merchandise and equipment registers where required.

Competitor & Market Monitoring

Monitor competitor marketing activity, including display homes, campaigns, pricing, promotions, signage, collateral and customer-facing activity.

Provide regular updates to the Marketing team on relevant competitor and market activity.

Contribute to a quarterly competitor report and assist in identifying opportunities based on market observations.

Marketing Administration & General Support

Assist with marketing team administration, meeting preparation, reporting and coordination.

Participate in the regular marketing round-up presentation to all staff.

Assist with account and credit card reconciliations as required.

Respond to ad-hoc marketing requests and provide practical support to the broader Marketing team.

You'll bring

1-2 years’ experience in a marketing assistant, marketing coordination, events, administration or similar support role.

Experience supporting the coordination and delivery of events, activations, launches or other customer-facing activities.

Proactive, enthusiastic and willing to get involved in the practical, hands-on delivery of marketing activities.

Demonstrated ability to coordinate multiple tasks, suppliers and deadlines and deliver projects on time.

Strong organisational skills and exceptional attention to detail, particularly when managing event logistics, collateral and production requirements.

Ability to work independently, take ownership of tasks and follow direction when required.

Solid communication and relationship-building skills, with the confidence to liaise with internal teams, contractors and external suppliers.

Experience or interest in coordinating print, signage, promotional merchandise, uniforms, event equipment and other physical marketing materials.

A practical, solutions-focused approach, with the ability to think on your feet and resolve issues as they arise.

Comfortable working in a fast-paced environment where priorities can change and multiple projects are running simultaneously.

Familiarity with Microsoft Office and digital tools such as CMS platforms, email systems and asset libraries.

A strong eye for presentation and an understanding of the importance of brand consistency across campaigns, events, display homes and customer-facing environments.

A current driver’s licence and willingness to travel between HBG sites and event locations as required.

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📌 Event & Display Marketing Coordinator (Melbourne)
🏢 Hermitage Building Group
📍 Melbourne