Friendly and Modern Boutique Accounting Firm | Gold Coast
LOVELY CULTURE ! $75K - $80K + super
Are you an experienced accounting practice administrator who thrives on organisation, workflow management, and keeping a busy firm running efficiently?
This well-established boutique accounting firm on the Gold Coast is seeking a Senior Administrator / Workflow Coordinator to become the operational backbone of their team.
This is a diverse and highly valued role that combines practice administration, workflow coordination, WIP management, client support, and office operations.
You will work closely with the Directors, Office Manager and Client Managers to ensure jobs progress efficiently, deadlines are met, and the practice operates smoothly.
Workflow & WIP Management
Coordinate workflow across the firm and monitor job progression
Schedule work in consultation with Client Managers
Maintain workflow boards and job statuses
Monitor lodgement deadlines and proactively follow up outstanding work
Assist with WIP management and reporting
Prepare invoices in consultation with accountants
Finalise and post staff timesheets
Finance & Accounts Administration
AP, trust account administration, supplier management and payments
Monthly statements and disbursements, assist with debtor management and billing processes
Practice Administration & Compliance
ASIC and ATO administration, ATO lodgement deferrals, Payment arrangements and remission requests
Company registrations and entity setups, company deregistrations, trust variations and some SMSF administration
Job Setup & Client Engagement
Prepare and oversee proposals
Set up jobs and workpapers & support client onboarding processes
Office Management
Manage office supplies, stationery and amenities, coordinate supplier contracts and services
Maintain meeting rooms and shared office spaces, calendar and appointment management
About You
Previous experience within a public practice accounting firm essential
Strong understanding of workflow and WIP management
Experience with ASIC and ATO administration
Excellent organisational and time management skills
High attention to detail
Strong communication skills and a proactive approach
Confidence working with multiple deadlines and competing priorities
What's on Offer?
Join a respected boutique accounting firm with a supportive team culture
Lovely partner and staff who you'll enjoy working with for the LONG term!
Varied and engaging role with genuine responsibility
Chance to play a key role in the firm's operations and client service delivery
Stable, long-term position with ongoing professional development opportunities
Gold Coast location with modern offices and a cooperative working environment
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📌 Senior Administrator | Workflow Coordinator | Accounting firm (City of Gold Coast)
🏢 MW Recruitment
📍 City of Gold Coast
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