We are seeking an experienced Admin Assistant - Site to join a busy Health, Safety & Sustainability (HSS) team supporting contractor management compliance on a major mining operation. This is an excellent opportunity for an organised administrator who thrives in a fast-paced environment and enjoys working closely with internal stakeholders and external contractors.
About the Role
This position plays a critical role in supporting contractor management processes and ensuring compliance requirements are effectively administered. You will provide high-level administrative support while maintaining accurate records, reporting, and document control systems.
Key Responsibilities
- Prepare and analyse weekly and monthly reports
- Liaise with external vendors regarding contractor management requirements
- Coordinate meetings, prepare agendas and take minutes
- Manage the contractor management mailbox
- Maintain document control systems and records
- Update and manage department registers
- Conduct desktop audits of vendor job cards
- Maintain workflow tools and end-user access permissions
- Support and champion team systems and applications
- Provide general administrative support as required
- Participate in field leadership and safety initiatives
About You
- Previous experience in Contractor Management, Safety Administration, or a similar role
- Strong commitment to health, safety, environmental responsibility, and sustainable practices
- Excellent stakeholder engagement and relationship-building skills
- Ability to work autonomously and manage competing priorities
- High level of accuracy and attention to detail
- Strong document control and record management experience
- Excellent written and verbal communication skills
- Proven problem-solving and organisational abilities
- Ability to work collaboratively within a diverse team environment
Highly Regarded Experience using contractor management and business systems such as:
- CMS
- Contractor Web Portal
- TEMPO
- RightCrowd
- Documentum
- SAP
What's on Offer
- 6-month contract opportunity
- Monday to Friday, 5:2 roster
- DIDO from Moranbah, Mackay or Dysart
- Consistent site-based work hours: 7:00am - 4:00pm
- Supportive and safety-focused team setting
- Immediate start available for the right candidate
If you are an experienced site administrator with strong contractor management and compliance experience, we'd love to hear from you.