Job Description

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- $118483-$128,233 depending on experience (level 7) + 17% Superannuation
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- Full Time Permanent
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- UNSW Kensington Campus (hybrid)
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The School of Materials Science and Engineering is one of the top ranked Materials programs in the Asia-Pacific regions and strongly positioned in every facet of materials science and engineering. It offers undergraduate programs in Materials Science and Engineering (Honours), as well as a number of combined degree programs with Chemical Engineering, Biomedical Engineering and Commerce.

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About the role

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A Senior Admin and Project Officer plays a key role within the School in providing high level practical and efficient project support for strategic and operational School Projects.

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The role entails generally administrative support and project management, reporting and analytical support, developing communications, building key internal and external relationships, and developing/ consulting on key programs and projects. The role work closely with the School Manager and Head of School to support operational activities and identify areas for improvements and process transformation.

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The position reports to the School Manager and has no direct reports. Accountabilities include:

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- Develop and monitor the delivery of School projects and initiatives to achieve operational and strategic goals and overall administrative duties
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- Oversee the development of project plans and schedules and participate in planning processes as required
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- Support operational activities and identify areas for improvement and process transformation
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- Provide a high level of proactive project support to project team and stakeholders such as School Executive Team
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- Develop and manage digital infrastructure and communications to support process improvements and strategic initiatives within the School
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- Monitor,



track and report on the status of project deliverables to ensure time, cost and quality metrics are in line with approved project plans for assigned projects
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- Assess and manage project risks and issues and provide solutions where applicable
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- Develop and manage effective communications with key stakeholders, both internal and external to the project
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About you

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To be successful in this role, you will be a strong team player and come with:

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- Demonstrated administrative and project experience, with an understanding of the project life cycle and development of project plans, objectives and documentation
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- Previous experience in a higher education sector is highly desirable
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- Excellent written and verbal communication skills, with a high level of attention to detail for deliverables produced
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- Demonstrated success building effective working relationships through delivering outcomes and collaboration with diverse stakeholders across an organisation
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- Excellent stakeholder management skills, with the ability to liaise effectively with a range of stakeholders, including high profile industry members
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- Experience working with a range of computer systems and applications, including MS Office Suite of applications including Excel, Copilot, Sharepoint, PowerBI, Power Automate, Adobe Enterprise Management
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- Excellent time management skills, with a demonstrated ability to respond to changing priorities,



manage multiple tasks and meet competing deadlines by using judgement and initiative
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- Demonstrated ability to work collaboratively and productively within a team, but also to take initiative and work independently while managing competing demands
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This is a permanent, full time hybrid role, with a flexible start date in either December 2026 or late January 2027.

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Please note: Sponsorship is not available for this role, valid Australian working rights are required on application.

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Application documents: please upload your resume and a cover letter outlining your motivation for applying and addressing the “About You” section of this job ad.

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For informal queries, please see the below contact details.

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Otherwise, please apply online - applications will not be accepted if sent directly to the contact listed.

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Contact: Anne de Voronine, Talent Acquisition Associate
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Applications close: 8th November 11.55PM

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UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.

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As part of our recruitment process candidates may be required to undergo pre-employment screening, which may include reference checks, qualification verification, right-to-work verification, and criminal history screening where relevant to the role.

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Find out more about working at UNSW at www.unsw.edu.au

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📌 Senior Admin and Project officer - School of Materials Science & Engineering (Sydney)
🏢 University Of New South Wales
📍 Sydney