The Administrative assistant is responsible for assisting with the day-to-day administrative functions of the office, ensuring smooth operations and providing support to staff and management. The role involves coordinating office activities, maintaining records, registers and document control, onboarding current staff, and supporting the Director and management team.

Key responsibilities

Oversee general office operations, including supplies, equipment, and facilities management

Maintain organized filing systems

Schedule meetings and appointments

Support HR functions, including onboarding, attendance tracking, and record-keeping

Manage document control for company documents

Format and proofread documents

Draft updates to policies and procedures from direction or markups

Own all logs and registers, and report on overdue items

Monitor certifications and notify staff before expiry dates

Own onboarding of new staff: inductions, onboarding documents and Upvise setup

Book training courses and keep the training register current

Manage reminders for the Director's meetings and appointments

Update and keep current Monday.com





Support the growth and skill development of junior administrative and accounts staff through guidance, mentoring, and training

Assist in performance monitoring, feedback, and professional development planning for team members

About you

2-5 years of experience in Administrative or EA roles

Demonstrated ability to coordinate daily office operations, including scheduling meetings, managing correspondence, maintaining filing systems, and overseeing office supplies and inventory

Experience in supporting senior management or executive teams, including drafting communications, arranging travel, and managing confidential information

Practical experience in data entry, database management, and maintaining accurate records using digital tools or management software including SharePoint

Experience in working both independently and collaboratively within a multidisciplinary team environment

Proficiency with Microsoft 365 suite including Word, Excel, PowerPoint, OneDrive, SharePoint and Monday.com

Strong documentation and record-keeping skills

High attention to detail and accuracy

Ability to maintain confidentiality of sensitive information

📌 Executive and administrative assistant (Melbourne)
🏢 Absafe
📍 Melbourne