Job Description

We are partnering with a privately owned Australian investment group that is entering a new stage of growth. With a portfolio of well-known retail destinations, the business is investing in the people and systems behind the scenes, starting with the head office and the person who will run it.

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The rolen

This is an office management role with light executive support. The work does not arrive in a neat queue.

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The leadership team is self-sufficient. They book their own diaries and manage their own inboxes. What they want is someone who takes work off their plate: the supplier negotiations, overall facilities, the function that needs organising. You will own the running of a head office and keep a second office in line.

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When it works well, nobody in the business thinks about the office at all. That is the standard.

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What you will don

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Take ownership of the contracts and suppliers behind the office, including electricity, telecommunications, IT support and insurance, comparing options and negotiating instead of accepting renewals

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Run the office day to day: stationery, kitchen and amenities, maintenance, building management, meeting rooms and deliveries

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Lead the receptionist, own the daily office routine and make sure it is done properly, stepping in to cover reception when needed

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Run onboarding for new starters, from workspace and equipment setup, including laptops, to inductions

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Plan events, functions and catering

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Support the senior leaders with bookings and travel, document preparation, DocuSign and ad hoc requests

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Chase the things that need chasing, and pick up work that is on no list, including supporting events and marketing activity across the retail destinations

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What you will bringn

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Several years running an office or supporting senior people in a private or owner-operated business

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Experience managing suppliers and contractors, and the confidence to challenge a price

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Sound judgement on the basics. You know how to find an energy retailer or sort an IT problem without being shown.

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Clear, professional communication with leaders, staff, visitors and suppliers

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Comfort with Microsoft 365 and the ability to pick up new systems without hand-holding

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A stable career history, with tenure that shows you finish what you start

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Who you aren

You like a wide remit. You do not need every task defined before you start, and you prefer to resolve a problem instead of escalating it. You take satisfaction from being the person the whole office relies on.

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You are comfortable owning a supplier contract from comparison to signature, leading a receptionist and working alongside them, and moving between several different tasks in the same day.

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This role suits someone who is at ease without a fixed job description. If you prefer a tightly defined scope with explicit boundaries, it will not be the right fit, because the work changes with what the business needs.

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Why you will love working heren

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Direct access to the people who run the business, in a small owner-led team with no layers between you and the decision-makers

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Real ownership. The contracts, suppliers and systems are yours to improve, not just administer.

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A breadth of exposure that most office roles do not offer: operations, procurement, onboarding and events in the same week

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A role that grows as the business grows, with more of the business and the team landing on your desk

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A leadership team that is clear about what it wants and backs the person who delivers it

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Ready to apply?n

If this sounds like the right next step, apply today and we will be in touch.

📌 Office Manager (Sydney)
🏢 Fulcrum
📍 Sydney