Job Description

n

Why You'll Love Working With Us

n

Some of the key perks of joining Programmed include:

n

n
- Register your interest for upcoming opportunities on a major new contract
n
- Play a key role supporting contractor payments, invoicing and service delivery
n
- Career development opportunities within operations, finance and contract administration
n
- Work alongside experienced operational, finance and stakeholder management teams
n
- Join a collaborative and supportive team that understands the importance of balancing work and life commitments
n
- Paid parental leave and employee benefits program
n
- Supportive culture focused on safety, customer service and continuous improvement
n

n

What You Could Be Doing

n

Depending on the opportunity, responsibilities may include:

n

n
- Reviewing and processing contractor and vendor claims
n
- Preparing payment journals and supporting documentation
n
- Validating completed work orders prior to payment
n
- Supporting invoicing activities and financial administration
n
- Liaising with contractors, suppliers and internal stakeholders
n
- Investigating discrepancies and resolving payment queries
n
- Maintaining accurate records and supporting documentation
n
- Updating contract management and financial systems
n
- Supporting reporting and compliance activities
n
- Contributing to process improvements and operational efficiency
n

n

We'd Love to Hear From You If You Have

n

n
- Experience in claims administration, accounts administration, financial processing or a similar role
n
- Strong attention to detail and commitment to accuracy
n
- Excellent communication and stakeholder engagement skills
n
- A customer-focused approach and positive attitude
n
- Ability to manage competing priorities and deadlines
n




- Experience using Microsoft Office applications, particularly Excel
n
- Strong organisational and problem-solving skills
n
- Ability to work collaboratively within a team environment
n

n

Highly Regarded

n

n
- Experience within facilities management, maintenance, construction or property services environments
n
- Experience processing contractor claims, invoices or payment requests
n
- Exposure to contract administration or financial administration processes
n
- Qualifications in Business Administration, Finance or a related discipline
n

n

About Us

n

Programmed Facility Management is a leading provider of asset management, facilities maintenance and project management services across a multitude of industries.

n

Working with Programmed means becoming part of a business that values its people, prioritises safety and supports career development. We take pride in delivering exceptional outcomes for our clients while fostering a workplace culture built on respect, collaboration and continuous improvement.

n

Work With Us

n

Join us on our mission to build outstanding people, strong customers and great communities. Apply today.

n

Our Commitment

n

Programmed and PERSOL are committed to fostering a safe, inclusive and respectful workplace, underpinned by a culture of zero harm. We value diversity and seek to build a workforce that reflects the communities in which we operate.

n

We welcome applications from people of all cultures, backgrounds, genders, ages, abilities, sexual orientations and life experiences. We also recognise that great candidates come from a range of life stages and circumstances and, where operationally feasible, we welcome discussions regarding flexible working arrangements, including part-time and job-share opportunities.

n

If flexibility would support your success in this role, we encourage you to apply.

n

📌 Internal/Referred Applicants (Melbourne)
🏢 Programmed AU
📍 Melbourne