Finance and Funding

About Victorian Catholic Education Authority (VCEA)

VCEA is the peak body for Catholic education in Victoria. The former Catholic Education Commission of Victoria (CECV)

was established in 1973 by the Archbishop of Melbourne and the Bishops of the Ballarat, Sale, and Sandhurst dioceses,

it was incorporated in 2006. Following a review of the CECV the renewed peak body VCEA was established in 2023 and acts as the voice of Catholic education in state and national matters.

VCEA receives and distributes funding from state and federal governments for Catholic schools, provides strategic leadership and planning, and represents and advocates for Catholic education. It is responsible for sector leadership in education integrity and governance and has a Memorandum of Understanding to act as a Review Body for Catholic schools with the Victorian Registration and Qualifications Authority (VRQA). As a Review Body, VCEA supports, reviews,

and monitors the compliance of Catholic schools with all registration, reporting and other requirements under relevant laws. VCEA also undertakes initiatives to improve the statewide performance of Catholic schools.

Why work with us

As the peak body for Catholic education in Victoria, VCEA provides employees an opportunity to help shape the future of

Catholic education across the state. VCEA offers flexible working, a central city office location, competitive remuneration with generous benefits (including tax-advantageous salary sacrifice options), and opportunities for career development and progression.

These benefits, combined with our commitment to work life balance, make VCEA an employer of choice.

About the role The Accounts Officer, VCEA Finance is a part-time position (0.6 FTE) operating within the Finance team in the Finance &

Funding portfolio within VCEA.

The Finance and Funding portfolio is responsible for the distribution and stewardship of grant funding to Catholic schools across Victoria, in addition to managing VCEA's internal finances and providing operational and administrative services to the Long Service Leave Scheme (Victoria).

The Accounts Officer plays a key role in supporting the day-to-day financial operations of VCEA and the LSL Scheme, with a primary focus on Accounts Payable and the timely and accurate distribution of funding to Catholic schools. The role is responsible for processing supplier payments,



preparing and releasing school funding distributions, maintaining vendor and customer master data, supporting accounts receivable activities and providing a high level of customer service to internal and external stakeholders.

Given the part-time nature of the role, responsibilities are primarily focused on Accounts Payable operations and school funding distributions, with Accounts Receivable activities undertaken as part of the broader finance operations function.

Position Title Accounts Officer, VCEA Finance

Reports to Manager, VCEA Finance

Employment Type Part-time (0.6FTE)

Direct Reports No

Internal Relationships Finance and Funding team members; internal auditors, budget holders

External Relationships School and other entities of the Victorian Catholic education system, external auditors, suppliers, government agencies.

Key responsibilities of the role

Accounts Payable and School Distributions

- Prepare and release supplier payment batches

- Assist in the distribution of funding to schools, including the timely distribution of remittance advices.
- Verify invoices, payment requests and school distribution schedules against approved documentation, delegations

and funding instructions.
- Ensure appropriate coding, GST treatment and supporting documentation are applied before payment processing.
- Assist with payment reconciliations, including identifying and resolving rejected or returned payments.
- Support the maintenance of robust internal controls over payment processing.
- Maintain supplier records and banking details.
- Resolve supplier queries and payment discrepancies.
- Support AP month-end close activities.

Accounts Receivables

- Prepare invoices and receivables.

- Assist with the receipt and processing of Government funding.
- Monitor debtor balances, issue debtor statements and follow up outstanding amounts in accordance with agreed

timeframes.
- Reconcile receivables ledgers to the general ledger and investigate variances.
- Maintain accurate records of receipts, debtor communications and follow-up actions.




- Support reporting on aged debtors, receipting activity and outstanding balances.
- Process and allocate customer and grant receipts.
- Resolve customer account enquiries.

Financial Administration

- Assist with bank reconciliations and daily transaction monitoring where required.

- Support audit preparation by collating evidence for payments, receipts, reconciliations and master data changes.
- Maintain finance records in accordance with document retention, privacy and audit requirements.
- Maintain customer and vendor master data.
- Respond to finance-related enquiries.
- Support process improvement initiatives
- Liaise professionally with schools, suppliers, internal budget holders and external stakeholders to resolve account

matters promptly.

Key selection criteria

- Experience in Accounts Payable and Accounts Receivable functions.

- Experience processing high-volume payments accurately and within deadlines.
- Strong attention to detail and organisational skills.
- Strong stakeholder engagement and customer service capability.
- Experience using finance systems and Microsoft Excel.

Skills, qualifications, and pre-requisites

Previous At least two years' experience in Accounts Payable and Accounts Receivable roles involving

Experience/s high transaction volumes, preferably within a government grants, education, public sector or not-for-profit environment

Qualifications Certificate IV in Accounting and Bookkeeping, Business Administration or equivalent experience.

Organisational values A commitment to the ethos, values, and mission of Catholic education and to VCEA values of excellence, promoting the common good, integrity, and equity.

Other requirements An understanding of and commitment to the safety, wellbeing, and protection of children,

requiring that you:

a. Must hold and maintain a current Victorian Working with Children Check or be eligible to receive same upon joining the organization.

b. Must also undergo and receive a clear National Criminal History Check (NCHC)

upon employment and during your employment with VCEA. All employees are required not to have been charged with, nor found guilty of any offence which would be incompatible with employment with VCEA.

Willingness to take reasonable care for your health and safety in the workplace and for the health and safety of others who may be affected by what you do or don’t do.

📌 Accounts Officer, VCEA Finance (Part Time) (Melbourne)
🏢 Catholic Education Commission Of Victoria
📍 Melbourne