The Boroondara Volunteer Resource Centre is advertising this position on behalf of Special Olympics Melbourne Inner East (MIE).

The Club Secretary plays a vital role in supporting the governance and administration of Melbourne Inner East (MIE), helping ensure the club operates effectively and continues to deliver inclusive sporting opportunities for people with intellectual disability and autism.

Working closely with the Chair, Leadership Team and Committee, the Club Secretary is responsible for coordinating committee meetings, maintaining accurate records, supporting governance processes, and helping ensure key actions and decisions are communicated and followed through.

This volunteer position is ideal for someone who is organised, detail-oriented and passionate about making a positive difference in their community. The role offers an prospect to contribute to the ongoing success of one of Australia's largest Special Olympics clubs while supporting athletes to thrive through sport, friendship and inclusion.

As a member of the Leadership Team, the Club Secretary helps foster a culture of collaboration, accountability and transparency, ensuring the club remains well-organised, compliant and focused on delivering positive outcomes for athletes, families and volunteers.

KEY RESPONSIBILITIES

Coordinate and prepare agendas for Committee and Leadership Team meetings.

Record and distribute meeting minutes, ensuring actions and decisions are documented and followed up.

Maintain accurate club records, governance documents and key correspondence.

Support the Chair and Leadership Team with governance and administrative matters.

Manage committee documentation, including meeting schedules, agendas and action registers.





Support effective communication between Committee members, volunteers and stakeholders.

Assist with the preparation of reports, submissions and club updates when required.

Contribute to strategic planning discussions and organisational development initiatives.

Promote a positive, inclusive and collaborative club culture.

Support athlete leadership and ensure athletes remain at the centre of decision-making.

Undertake other administrative and governance tasks as required by the Committee.

COMPETENCIES &

SKILLS

Strong organisational and administrative skills.

Excellent written and verbal communication.

Strong attention to detail and ability to maintain accurate records.

Ability to manage confidential information appropriately.

Effective time management and ability to meet deadlines.

Strong collaboration and interpersonal skills.

Confidence using Microsoft Office, Microsoft Teams and cloud-based systems.

Commitment to inclusion, diversity and the values of Special Olympics Australia.

EXPERIENCE &

EDUCATION

Minimum of 3 years relevant experience in leadership or governance roles

Previous experience as a chair, vice chair, or committee member (desirable)

Experience in not-for-profit or disability organisations (desirable)

Category

Sport

Commitment

Regular - more than 6 months

Type Of Work

Administration & Office Management,Fundraising & Events,Governance, Boards & Committees,

Time Required

Approximately 5 hours per week - flexible depending on agreed duties agreed with Chair and Vice Chair.

Attendance for 90 minute Committee Meeting 7:30-9pm on the first Tuesday of each month.

Training An induction to Special Olympics and the MIE club will be provided. The current Secretary, Chair and Vice Chair will ensure a smooth and well-supported transition.

📌 Club Secretary – Supporting Inclusive Sports Leadership (Melbourne)
🏢 Special Olympics Melbourne Inner East MIE
📍 Melbourne