Seeking an experienced Maintenance Admin for a 12-month temporary position in Fremantle/n Your new company /n An exciting opportunity is available to join a well-established organisation and provide maintenance systems and administrative support within a busy technical environment. Your new role /n /n

- Provide day-to-day administration and support for the Maintenance Management System (MMS), assisting maintenance personnel with its effective use.

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- Assist supervisors, planners and maintenance personnel with data entry, work order administration, record linking, inspection checklists and maintenance records.

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- Monitor MMS work orders and validate information against approved maintenance plans and schedules, supporting accurate completion and close-out of records.

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- Provide administrative support associated with maintenance activities and contract management.

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- Prepare, review, format and maintain maintenance documents, spreadsheets, registers, trackers, forms, templates and other administrative records.

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- Provide document control and records management support using Content Manager, SharePoint and other approved systems, including scanning, naming, filing, recording and retrieving documents.

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- Coordinate purchase order administration with Procurement and Accounts Payable, ensuring processes are followed and cost centre and account information is correctly allocated.

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- Assist with invoice processing, reconciliation and purchase orders, including forwarding approved documentation to Accounts Payable.

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- Upload and record invoices and associated information in relevant maintenance and corporate systems as required.

/n What you'll need to succeed /n





/n• Experience in data entry, electronic records maintenance and business information management.

- Experience using electronic document and records management systems.
- Demonstrated capability across Microsoft 365, particularly Excel, SharePoint, Teams and Forms.
- Experience preparing and maintaining spreadsheets, registers, reports and administrative records.
- Ability to work with multiple stakeholders and provide effective internal customer support.
- Robust attention to detail, organisation and accuracy./n

Desirable experience• Experience using or administering a computerised Maintenance Management System (MMS/CMMS) or comparable asset or work management system.

- Experience with AutoCAD, including opening, reviewing, navigating and completing basic edits to engineering drawings.
- Experience with Content Manager or a comparable electronic document and records management system.
- Experience with Power BI, maintenance data analysis, KPI reporting and preparation of system or management reports.
- Experience within a maintenance, engineering, facilities or asset management environment./n

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What you'll get in return /n

/nThis opportunity offers the chance to support a maintenance function in a varied systems administration role. You will also be offered:/n /n

- 40 hours per week, Monday to Friday.

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- Weekly pay arrangements

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- $51.25 + super.

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- Parking on site

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- Salary sacrifice opportunities

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What you need to do now /n

/nIf you think this role is for you, click 'apply now'. For more information or to discuss other suitable opportunities, contact Gemma Holden on 08 9265 9160 or email [email protected]. /n

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📌 Maintenance Management System (MMS) Administrator (Perth)
🏢 Hays
📍 Perth