About the role

Ralph's Meat Company is seeking an organised, proactive, and adaptable Office Administrator to join our team at our Seymour facility. This is a hands-on, varied role that plays an key part in supporting our management team, employees, and day-to-day operations. No two days are the same in this role.

While payroll, Workcover and employee administration form part of the position, this is certainly not a role limited to those functions. You will need to adapt to changing priorities, identify what needs to be done and step in wherever support is required to keep the business running efficiently. This is an ongoing position starting casual 38 hours/week.

Key responsibilities

- Oversee the day-to-day running of the office, manage correspondence, answer phone calls and emails, maintain records and ensure administrative tasks are completed efficiently

- Assist with payroll processing, timesheets, employee records, onboarding and other employment-related documentation

- Assist with WorkCover claims, injury management, return-to-work coordination and associated documentation

- Process invoices, purchase orders, accounts payable and receivable.

- Communicate with relevant authorities, including the Department of Agriculture, WorkSafe Victoria and other government bodies, as required

- Work closely with management and production staff to coordinate administrative requirements, prepare reports and assist with operational priorities

- Respond to employee enquiries, provide direction on administrative processes and help ensure staff have the information and support they need

- Maintain accurate filing systems, employee documentation, workplace records and other required business documentation

- Liaise professionally with customers, suppliers, transport providers and other business contacts

- Take ownership of additional tasks as they arise, ensuring the needs of the business are met when required





About you

- Highly organised, reliable and detail-oriented

- Adaptable and comfortable managing changing priorities
- A confident communicator who can interact professionally with employees, management, suppliers and external authorities

- Capable of providing direction and following up with staff when required

- Proactive, practical and willing to take ownership of tasks from start to finish

- Able to work independently, use initiative and recognise what needs attention

- Comfortable working under pressure in a fast-paced environment

- Discreet and trustworthy when handling confidential employee and business information

- Confident using Microsoft Office, email and general computer systems

- Willing to step outside their usual duties to support the wider business when needed

Experience and qualifications

- Previous experience in office administration or a similar position

- Experience with payroll, accounts administration, bookkeeping or employee administration

- Strong computer skills and confidence learning new business systems
- A current driver's licence
- A First Aid certificate, highly regarded

- Knowledge of WorkCover, workplace health and safety, return-to-work processes or regulatory compliance, desirable

- Experience in the meat, food processing, manufacturing, wholesale or logistics industries, advantageous

What we offer

- A key position within an established meat processing business
- A varied role where you will be involved in many aspects of the business
- The chance to work closely with management and contribute to operational decisions and improvements
- A hands-on, supportive working environment

- Genuine responsibility, variety and opportunities to expand your skills
- The opportunity to make a meaningful contribution to the efficiency and success of the business

About us

Ralph's Meat Company is an established meat processing business located in Seymour, Victoria.

📌 OFFICE ADMINISTRATOR (Seymour)
🏢 Ralphs Meat
📍 Seymour