Gardner Vaughan is an established, award-winning builder-developer with a 37 year pedigree in acquiring, designing, constructing, and marketing & selling, multi-residential developments across South East Queensland.

Backed by a 100% completion rate, our priority is delivering uncompromising quality while fostering a strong internal culture built on transparency, loyalty, and performance. With clear pathways for growth, hands-on leadership, and a collaborative environment where every voice is valued, your work directly shapes project success and team legacy.

About Gardner Vaughan

Gardner Vaughan is an established, award-winning builder-developer with a 37 year pedigree in acquiring, designing, constructing, and marketing & selling, multi-residential developments across South East Queensland.

Backed by a 100% completion rate, our priority is delivering uncompromising quality while fostering a strong internal culture built on transparency, loyalty, and performance. With transparent pathways for growth, hands‑on leadership, and a collaborative environment where every voice is valued, your work directly shapes project success and team legacy.

About the Project

Currently underway and scheduled for completion in Q3 2028, Eden is a landmark mixed-use development set to transform Caloundra. Spanning two 11-storey towers, the Sunshine Coast project will deliver 179 residential apartments alongside eight commercial lots.

The Opportunity

We are seeking an ambitious, industrious Contract Administrator with 3 to 5 years of multi-residential construction experience to join our dedicated in office project team.

Working closely alongside an experienced Senior Contract Administrator, you will play a pivotal role in driving financial accuracy, procurement success, and contract compliance across all four pillars of construction: Time, Cost, Quality, and Safety .





Designed for an ambitious professional, this role pairs direct leadership mentorship with structured career development, giving you the tools and support to master our established operational standards.

Key Responsibilities

- Procurement & Lettings: Manage the Request to Let (RTL) process, compile subcontract scopes, analyse tenders, and lead pre-commencement meetings.

- Cost & Financial Control: Oversee progress claims, order entries, variation reviews, payment certificates, and budget forecasting.

- Program & Schedule Support: Track subcontractor deliverables, manage EOTs and notices, and ensure key milestone dates are met.

- Quality & Administration: Manage RFIs, shop drawings, and Head Contract variations while ensuring compliance with Australian Standards and QBCC guidelines.

- WHS & Compliance: Verify subcontractor SWMS, MSDS, licenses, and insurance prior to site commencement.

What We Are Looking For

- Experience: 3–5 years of Contract Administration experience within Australian commercial or multi-residential building construction (experience on projects $25M+ preferred).

- Qualifications: Tertiary degree in Construction Management, or a related discipline.

- Site Credentials: Valid Driver’s Licence and Construction Induction White Card.

- Software Skills: Proficiency in Procore (or similar construction management software) and standard financial/procurement registers is highly advantageous.

- Team Player: A team-first attitude, high attention to detail, strong negotiation skills, and a genuine desire to learn Gardner Vaughan systems.

What We Offer

- By joining Gardner Vaughan, you will secure long-term stability through a strong pipeline on the Sunshine Coast. You’ll work alongside accomplished leaders, and most importantly, you will become part of a cooperative, supportive site team where your ideas are valued, and success is celebrated.

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📌 Contract Administrator (Caloundra)
🏢 Gardner Vaughan Group
📍 Caloundra