Personal Assistant to CEO

About the role

Reporting directly to the CEO, you will provide comprehensive personal and executive administrative support while assisting with the coordination of daily business operations. This is a hands-on and varied role that extends beyond traditional personal assistance. You will work closely with department managers and team members to coordinate internal activities, monitor progress, support administrative and HR processes, and ensure business priorities are effectively followed through.

As this position involves direct access to confidential business, financial, employee and management information, a high level of integrity, professionalism and discretion is essential. You will also be expected to communicate confidently in both English and Mandarin with internal and external stakeholders.

Key responsibilities

- Provide day-to-day personal and executive administrative support to the CEO

- Manage calendars, meetings, appointments, correspondence and schedules

- Prepare reports, presentations, meeting agendas and business documentation

- Coordinate meetings, record key outcomes and follow up on action items

- Manage confidential information and sensitive business matters with professionalism and discretion

- Assist in coordinating daily business operations and administrative activities across departments

- Monitor assigned tasks, follow up on deadlines and ensure timely completion

- Liaise with department managers and team members to facilitate effective communication and cooperation

- Assist with recruitment coordination, interview arrangements, onboarding and employee documentation

- Support staff scheduling, leave administration and internal HR processes

About you

- Minimum 1 year of relevant experience in a Personal Assistant, Executive Assistant, Office Coordinator or similar administrative support role

- Previous experience supporting senior management or coordinating business administration

- Fluent in both English and Mandarin,



with strong written and verbal communication skills in both languages

- Demonstrated ability to handle confidential and sensitive information with a high level of integrity, professionalism and discretion

- Excellent organisational, time-management and multitasking skills

- Demonstrated ability to work independently with minimal supervision

- Strong problem-solving skills and the ability to manage changing priorities

- High attention to detail, accountability and a strong sense of ownership

- Confidence communicating with managers, employees and external stakeholders

- Proficiency in Microsoft Office, including Word, Excel, PowerPoint and Outlook

Highly regarded

- Familiarity with the Australian education system, particularly VCE and IB curricula and assessment structures

- Previous experience in the education or professional services industry

About us

Established in 2006, RL Education is a Melbourne-based education provider specialising in academic tutoring and enrichment programs for primary and secondary school students, including VCE and IB. As our business continues to grow, we are seeking an experienced, highly organised and proactive Personal Assistant to CEO to join our team.

Benefits

- Prospect to work directly with the CEO and gain exposure to senior management
- A varied and meaningful role with involvement across multiple business functions
- A supportive and collaborative team environment

- Opportunities to contribute ideas, improve internal processes and take ownership of responsibilities

- Professional development and opportunities to expand your management and operational skills

- Potential career progression into an Office Manager position, subject to performance, demonstrated capabilities and business requirements

- Opportunities for long-term career development within a growing organisation

Working Hours

- Employment Type: Full-Time

- Working Days: 5 days per week, based on the company's operational requirements

- Working Hours: Shifts will be scheduled between 8:30am and 8:30pm

- Flexibility to work within these hours is required, with specific working schedules arranged according to business needs.

📌 Personal Assistant to CEO/Principal (Box Hill)
🏢 RL Education
📍 Box Hill