About the role

Looking for an organised Project Coordinator to support our Project Manager in delivering client IT projects on time, within budget and to the agreed scope. You'll work on projects like Microsoft 365 implementations, network installations, security upgrades and custom software builds, and you'll be the go-to person between our project team, clients and suppliers.

Key responsibilities

- Helping plan project scope, milestones, deliverables and timelines
- Building and maintaining project schedules, and allocating technical staff, developers and equipment
- Organising project meetings, progress reviews and client handovers, including agendas, minutes and action registers
- Preparing quotes, change requests and contract variations, and helping negotiate changes in scope with clients
- Keeping an eye on contractor and supplier work against agreed work orders
- Raising purchase orders, reconciling supplier invoices and coordinating client invoicing at agreed milestones
- Tracking project costs against budget and flagging variances
- Keeping project records, approvals and document registers up to date
- Maintaining risk and issue registers and raising concerns early
- Preparing weekly status reports, client updates and project close out reports





About you

- Diploma or higher in Project Management, Information Technology or Business
- At least two years' experience as a Project Coordinator, Project Administrator or in a similar role, ideally on IT projects
- A good grasp of planning, scheduling, cost control, and risk and quality management
- Experience with purchase orders, supplier invoices and project documentation
- Explicit, confident written and verbal communication
- Comfortable using Microsoft 365 and project scheduling software
- Experience with Agile or PRINCE2, or in an IT or managed services business, is a bonus

About us

EvolveX Group is an IT services company providing technology support and solutions to Australian businesses, from small organisations to larger enterprises across multiple sites. Our services include managed IT support, network and infrastructure, cybersecurity, cloud solutions including Microsoft 365, backup and disaster recovery, IT consulting, on site IT staffing, and custom software and app development. We deliver this work from our Melbourne office, at client premises and with the support of our offshore delivery team.

📌 Project Coordinator (Melbourne)
🏢 EvolveX Group
📍 Melbourne