About Us The Garis Group is a boutique accounting and SMSF administration firm based in Hamilton, Newcastle. We work with a broad range of clients — from individuals and self-managed super funds through to businesses and business groups — and we take pride in delivering advice and administration that is both exact and personal.

We are a team of eleven, and we operate with a high degree of collaboration and care. Our values are easy: be curious, and be accountable. We live these in how we work with each other and with our clients.

The Role

We are looking for a part-time SMSF Administrator to join our team, working between 18 and 21 hours per week with flexible hours by agreement. This is an office-based role at our Hamilton practice.

SMSF administration is the primary focus of the role. You will manage a portfolio of self-managed super funds through the full compliance cycle, liaise with clients and external bodies, and work closely with our accounting team to ensure everything moves smoothly and on time.

What sets this role apart from a typical administration position is the level of ownership we are looking for. You will manage your own workflow, prioritise without being prompted, and communicate proactively — both with clients and internally. If you are someone who spots what needs to happen next and takes care of it, you will thrive here.

What You Will Be Doing

- Managing SMSF compliance administration end-to-end — you don't do the accounting work, but you prepare the information to make our accounting teams life easier
- Liaising with clients in a qualified, warm, and personable way — by phone, email, and in writing
- Coordinating with our accounting team on matters that span SMSF and business group work




- Managing client re-engagement and preparing proposals for upcoming compliance work
- Keeping client records, notes, and tasks up to date in our practice management systems
- Identifying issues, delays, or exceptions early and escalating or resolving them appropriately

What We Are Looking For

We will be honest: we are prioritising communication skills and self-direction over SMSF technical experience. The right person will have:

- Excellent written and verbal communication — clear, professional, and warm
- A genuine ability to manage their own workload and reprioritise as things shift
- Strong attention to detail and a habit of checking their work
- A proactive mindset — you notice what needs to be done and you do it
- Comfort working in a small, busy team where you are trusted to get on with things
- Experience in accounting, SMSF, or professional services administration — highly regarded but not essential
- Familiarity with SMSF compliance processes, ATO portals, or practice management software — a bonus
- Valid Australian work rights (any valid work visa accepted)

What We Offer

- Part-time hours — 18 to 21 hours per week, flexible by agreement
- Office-based role in Hamilton, Newcastle — close to cafes, transport, and parking
- A supportive, close-knit team that values your contribution
- Genuine variety in your work across SMSF administration and client management
- A firm that takes its culture seriously — precision with personality

How to Apply

If this sounds like the right fit for where you are in your career, we would love to hear from you. Please apply via Seek with your resume and a brief cover letter telling us about a time you managed a complex or shifting workload and how you handled it.

Applications will be reviewed as they are received.

📌 SMSF Administrator - Part Time (Hamilton)
🏢 The Garis Group
📍 Hamilton