SHADETECH DARWIN – ADMINISTRATION & PROJECT COORDINATOR

Shadetech Darwin | Winnellie, NT

Salary: $70,000–$90,000+ per annum + superannuation (depending on experience)

Are you an organisational powerhouse who thrives in a busy environment and knows how to get things done?

Shadetech Darwin is looking for a highly organised, confident and proactive Administration & Project Coordinator to take ownership of the day-to-day administration, project coordination and workflow management of our busy shade sail manufacturing and installation business.

This is not your typical administration role!

We're looking for someone who thinks ahead, takes initiative, solves problems and keeps everything running smoothly without needing constant direction.

You'll play a key role in keeping our office and projects organised, allowing our General Manager to focus on quoting, site inspections and managing our teams.

Key Responsibilities

- Manage daily office administration, customer enquiries and correspondence.

- Coordinate site visits, schedules, quotations and customer follow-ups.

- Manage workflows and coordinate projects from initial enquiry through to manufacturing, installation and completion.

- Monitor job progress, manage priorities and proactively follow up on outstanding tasks.

- Coordinate purchasing, supplier orders, deliveries and stock control.

- Assist with accounts payable, receivable, invoicing and job costing.

- Maintain accurate job records, timesheets and labour allocations using AroFlo and Xero.

- Liaise with customers, suppliers, fabrication and installation teams to keep projects moving.





- Coordinate technical drawings and drafting requirements (CAD experience highly desirable).

About You

We're looking for someone who:

- Is exceptionally organised and can manage multiple projects and competing priorities.

- Takes ownership, thinks ahead and gets things done without constant supervision.

- Has strong problem-solving skills, initiative and attention to detail.

- Is confident communicating with customers, suppliers and tradespeople.

- Thrives in a busy, fast-paced environment.

- Has experience in administration, operations or project coordination.

- Has experience in construction, manufacturing or a trade-based business (highly regarded).

- Has experience with AroFlo, Xero or CAD drafting (highly desirable).

Most importantly, we want someone who can see the bigger picture, take charge of daily workflows and keep everything running like clockwork.

What We Offer

- $70,000–$90,000+ per annum + super, negotiable based on experience and capabilities.

- Full-time: Monday–Friday, 8:00 am–4:00 pm, plus 9:00 am–12:00 pm every second Saturday.

- Flexible hours may be negotiated for the right candidate.

- A key role within an established Darwin business.

- The chance to take genuine ownership of administration and operations.

- A supportive team workplace where your contribution makes a real difference.

Sound Like You?

If you're a natural organiser who loves taking ownership, solving problems and making things happen, we want to hear from you!

Please send your resume and a brief cover letter outlining why you'd be a great fit for Shadetech Darwin.

📌 Administration & Project Coordinator (Winnellie)
🏢 AXSA Group
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