·About Brisbane Pot Company:

Brisbane Pot Company is a direct importer and wholesaler offering an extensive range of garden pots based in Brisbane, Australia. Established in 2021, we aim to offer a curated selection of garden pots with a strong focus on quality, design, and value.

About this Role:

The Accounts & Admin Executive is responsible for providing productive and accurate accounts and administrative support across the business. The role manages day-to-day financial administration, maintains business records and reporting, supports operational activities, and ensures administrative processes are completed to a high standard.

This position acts as a key support resource across multiple business functions, requiring strong organizational skills, attention to detail, and the ability to manage competing priorities. The role contributes to the effective operation of the business through the maintenance of financial systems, reporting accuracy, stakeholder communication, and continuous process improvement.

Role Responsibilities:

· Ensure accounts payable and accounts receivable functions are accurately managed on a timely basis.

· Ensure supplier invoices, customer payments, and account reconciliations are completed thoroughly and correctly within agreed timeframes.

· Maintain accurate financial records and supporting documentation to ensure legal compliance.

· Complete bank, credit card and account reconciliations within a timely manner.

· Prepare accurate financial information and reports as required.

· Assist with month-end and year-end administrative accounting processes.

· Provide professional administrative support to management and business operations.

· Maintain electronic and hard-copy filing systems.

· Prepare correspondence, reports, presentations, and business documentation using agreed standards and formats.





· Support the review and improvement of administrative processes and procedures.

· Maintain data accuracy across CRM, inventory, and business management systems.

· Liaise with customers, suppliers, contractors, and service providers regarding administrative and account-related matters.

· Respond to inquiries in a professional and timely manner.

· Provide administrative support to operational and logistics activities as required.

· Assist with transport, freight, and shipping administration where applicable.

· Ensure documentation and records are maintained in accordance with company requirements.

Skills & Qualifications

Essential

· Minimum 4 years' experience in an administration role.

· Minimum 3 years' experience using Xero.

· Proficiency in: Xero, Unleashed, Microsoft Excel, Customer Relationship Management (CRM) systems and Canva.

· Demonstrated experience managing accounts payable and accounts receivable processes.

· Strong written and verbal communication skills.

· Proven ability to build positive stakeholder relationships and work collaboratively across teams.

· High level of accuracy and attention to detail.

· Ability to work autonomously and exercise sound judgement.

· Strong organizational and time management skills with the ability to manage multiple priorities.

Desirable

· Experience within the transport, freight, logistics, or shipping industry.

· Experience producing management reports and business performance reporting.

· Current unrestricted Drivers Licence.

· Live on the north side of Brisbane.

Pay: $80,000.00 – $90,000.00 per year

Application Question(s):

- Must have experience with Xero for 3 years
- Live on the north side of Brisbane

Experience:

- admin: 4 years (Required)

Licence/Certification:

- Full Driver Licence (Preferred)

Work Location: In person

📌 Account & Admin Executive (Northgate)
🏢 Brisbane Pot
📍 Northgate