Job Info

Location: Armadale, WA

Salary: $80,001 - $100,000

Job Type: Permanent position | Full time position

Job Description

CH Mateen Ebad Job Advertisement – Office Manager Company: CH MATEEN EBAD PTY LTD trading as Dr Ebad Medical Centre Location: Unit 5/42 Commerce Avenue ,Armadale , WA 6112 Employment Type: Full-time Salary: $80,000–$90,000 AUD per annum The Role We are seeking an experienced Office Manager to oversee the administrative operations of the practice, lead our administrative and reception team, and ensure the smooth, efficient and compliant running of the centre so that our clinicians can focus on delivering high-quality, patient-centred care. Benefits Full-time employment Competitive salary of $80,000–$90,000 AUD per annum Supportive, community-focused medical practice Opportunity to lead the administrative team of a busy general practice Key role in improving the practice's administrative operations Qualified and collaborative working environment Task & responsibilities Manage the day-to-day administrative operations of Dr Ebad Medical Centre, ensuring smooth patient flow, efficient appointment scheduling and productive workflow between reception, doctors and clinical staff.

Supervise reception and administrative staff, including rostering and leave coverage, and coordinate training in patient service, medical software and front-desk procedures, with ongoing performance support. Maintain and improve practice systems, procedures and policies, including patient management and appointment software, recall and reminder systems, and the practice's policy and procedure manual. Coordinate internal and external communication, including correspondence with patients, specialists, pathology and imaging providers,



and other healthcare services, doctors' scheduling, and regular practice reporting.

Assist with budgeting, patient billing and invoicing, Medicare and private claiming oversight, procurement of clinical and office supplies, and accurate financial and administrative record-keeping. Liaise with contractors, suppliers and service providers (such as medical suppliers, cleaning, waste disposal, equipment servicing and IT support) to ensure efficient service delivery and maintenance of the clinic. Ensure compliance with practice policies and relevant legislation, including patient privacy and confidentiality requirements, health records management and workplace safety regulations, and support the practice's accreditation requirements.

Support HR functions such as recruitment support, onboarding, induction and staff records management, including maintaining current registration, qualification and immunisation records for clinic staff. Oversee asset and resource allocation, including consulting room supplies, office supplies, IT equipment and medical equipment servicing schedules, and provide fleet coordination support as required. Ensure adherence to occupational health and safety standards and infection control procedures across the clinic, including incident reporting and a safe environment for staff and patients.





Qualification & experience Diploma, Advanced Diploma or Associate Degree in Business Administration, Management or a related field. Minimum one year of proven experience in an office management, practice management or senior administrative role, preferably in a medical or healthcare setting. Strong organisational, time-management and problem-solving skills, with the ability to coordinate multiple administrative tasks.

Strong written and verbal communication skills and the ability to work effectively with clinicians, staff, patients and external providers. Demonstrated ability to supervise and support staff, including HR functions such as onboarding, induction and records management. Sound knowledge of budgeting, invoicing, procurement and record-keeping, and of workplace health and safety and privacy requirements.

Commitment to professional conduct, patient confidentiality, accurate administration and high-quality service delivery. About Company Dr Ebad Medical Centre is a community-focused general practice providing comprehensive primary healthcare to individuals and families. The practice provides general consultations, chronic disease management, preventive health services, women's and children's health, mental health care, skin checks, occupational health and other primary healthcare services.

How to Apply Interested applicants should submit their resume and cover letter, outlining their qualifications and relevant office management experience. Work Type: Full time Salary: $80000-90000 Job Publish: 23-10-2026 Job Expire: 22-11-2026 Apply on: Office Manager Job here!

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