About the role

Reporting to the General Manager and Operations Manager, you'll keep the day-to-day running across client firms while helping build the systems behind it. This is a hands-on role for someone who likes things done properly, on time, and without fuss.

PRO RATA FTE. $75,000- $90,000 + super (maximum) 10-25 hours per week over 4 days in house.

Key responsibilities

- Prepare regular utilisation and cashflow reporting for firm principals

- Support payroll processing, filing and accounts administration

- Help with month-end tasks and keep financial records tidy and audit-ready

- Manage tasks and workflows in practice management systems such as Actionstep

- Build and maintain task-based processes so work moves between staff without the email chains

- Keep procedures, checklists and position descriptions current as the work changes

- Coordinate recruitment, from advertising and screening through to interview scheduling

- Run new starter onboarding, including setup, induction and training materials

- Support 30, 60 and 90 day check-ins for new team members

- Coordinate marketing content, including routing drafts to lawyers for review and sign-off

About you

- Experience in a law firm, accounting practice,



medical practice or other professional services setting

- Confidence with practice management software, Microsoft 365 and Teams

- Comfort with numbers and reporting

- The ability to juggle several priorities, stakeholders and deadlines

- Clear, professional communication, both written and verbal

- Discretion with confidential client and staff information

- A proactive approach. If something's broken, you fix it or build it properly

- Experience with Actionstep, payroll or recruitment coordination will be well regarded

Benefits

- Part-time hours with a set in-office routine and some work from home

- Direct exposure to firm principals and senior leadership

- Structured onboarding and training, starting with the reporting that matters most

- Variety across multiple firms, so no two weeks look the same

- A chance to shape systems and processes that make a real difference

- A supportive, values-driven team that backs its people

About us

Your GM is a business consultancy. We embed an executive team into professional services firms and run their operations using the Your GM Propeller Method. We help firm owners scale, structure and step back.

📌 Office Manager (Professional services) (Greensborough)
🏢 Your GM
📍 Greensborough