We’re partnering with a fast-growing multinational company looking to bring on a Legal Billing & Administrative Assistant to support their in-house Legal team. Billing will be the primary focus of the role, alongside broader administrative support across the team.

The Prospect
Take ownership of legal billing, coding invoices from external law firms and vendors to the right entity, cost centre and GL account
Raise POs in the ERP before work starts and complete service receipting so suppliers are paid on time
Reconcile POs, receipts and invoices, and chase down anything that doesn’t line up
Keep open POs current and follow up outstanding items
Work with Accounts Payable to stay across where invoices sit and unblock late payments
Run the monthly accrual process with internal stakeholders
Support Risk & Compliance with their billing, a smaller volume than Legal but no less important
Keep billing records clean and audit ready, and pull together documentation when audits come up
Look for ways to improve how legal billing runs, both in the workflow and in the ERP, and help business users who have questions about the process




Provide administrative support across the Legal team, covering diary coordination, meeting bookings, correspondence, document management, travel, expenses, onboarding and team events

What We’re Looking For
2 to 5 years supporting a team in an administrative or coordination capacity, ideally in a law firm, professional services or in-house setting
Exposure to invoicing, AP or purchase-to-pay. ERP experience is a bonus, not essential
Keen to learn the full purchase-to-pay cycle, from POs through to service receipting and invoice matching
Sharp attention to detail and solid Excel
Explicit communicator, comfortable working with stakeholders across multiple business units and with external law firms to resolve queries
Well organised, able to balance competing priorities and adapt as deadlines shift
The ability to manage your own workload without being chased
A proactive approach, an eye for making processes run more efficiently and the instinct to ask what you can help with
Discretion with confidential financial and legal information

📌 Legal Billing & Administrative Assistant Southern Sydney
🏢 Excolo
📍 Southern Sydney