Virtual Assistant-Operations Job Description

Job Title: Virtual Assistant-Operations

Location: Remote

Employment Type: Part time(approx.20hours/week),withpotentialtoscale

Aboutthe Role

Wearecurrentlyhiringforoneourclientbasedin Australia,we’relookingforahighlyorganised,systems-driven Operations VAtoworkdirectlywiththeCEOofthecompanyandcoordinatetheoperationalengineoftheiraccountingpractice.

Thisrolesitsfirmlywithintheaccountingdomain. Youmustunderstand Australianbookkeepingandmanagementaccountingfundamentals. However,thisisnotastandaloneclientaccountantrole.

Yourfocuswillbe:
Operationalexecution
Workflowcoordination
Systemmanagement
Capacityoversight

Thisisanindependentcontributorroleforsomeonewhothrivesinstructuredenvironments,respectssystems,andknowshowtoimproveefficiencywithoutdisruptingoperationalstability.

Key Responsibilities
Organise,assign,track,andmonitortasksthrough Click Up.
Monitorteamcapacityandensureworkisdeliveredaccordingtoclientagreementsanddeadlines.




Maintainorganiseddocumentationandfilingsystemswithin Google Workspace.
AssisttheCEOwithoperationalplanning,prioritisation,summaries,andinternalinitiatives.
Trackactionitemsandensuretasksarefollowedthroughandcompleted.
Conductpreliminaryqualitychecksonreconciliations,coding,andworkpapers.
Monitorscopeadherenceandflaganyout-of-scopework.
Assistwithtrackingagedreceivablesandotherinternaloperationalmatters.
Stepinandsupporthands-onwhenneededtokeepimportantdeadlinesontrack.
Supporttheonboardingofnewteammembersintocompanytoolsandworkflows.

Must-Have Requirements
Backgroundinoperations,practicemanagement,adminVAorexecutivesupportwithinanaccountingfirm
Strongunderstandingof Australianbookkeepingfundamentals(GST,BAS,payroll,super,month-end)
Hands-onexperiencewith Click Up(dashboards,workflows,templates)
Experiencewith Xero,Quick Books Onlineand/orMYOB
Systems-orientedmindsetwithrespectfore
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