Office Administrator / Front of House
Skilled Services

Love a full inbox and a busy day? This role is for you. We're an established, growing qualified services firm in the Newcastle area, and we're looking for a high-energy administrator who works quickly and accurately under pressure. This isn't a "sit and wait for the phone" role. You'll be the engine room of our office, handling a high volume of client contact, admin processing and coordination every day. You'll keep things moving so our professionals can focus on their clients. What your day looks like Managing a busy switchboard and client enquiries with warmth and efficiency Coordinating diaries, bookings and client reminders across multiple team members Setting up new client files and completing identity checks Processing payments, receipting and basic accounts admin Handling mail, couriers and document dispatch Greeting visitors and keeping client-facing areas in top shape Managing stock, supplies and general office logistics Picking up ad hoc admin and project tasks as the firm grows About you You might come from a busy medical practice, real estate agency, accounting firm, hospitality venue or corporate office. What matters is that you:



Handle a heavy workload without dropping the ball Type fast and are confident with Microsoft 365 and learning current software Pay close attention to detail and take pride in accurate work Stay composed and friendly when the phones and front door are both busy Spot what needs doing and get on with it Can juggle competing priorities from several people at once Legal or professional services experience is a bonus but not essential. We'll train the right person.

What we offer
A supportive, professional team Structured training and clear systems Variety every day Room to grow into a broader administration or support role If you're organised, quick and thrive on a busy workload, we'd love to hear from you. Please apply with your resume and a brief cover letter telling us about the busiest role you've had and how you handled it. Be careful
Don’t provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad .

📌 Front Desk Newcastle
🏢 seek.com.au
📍 Newcastle