Real Estate Trust Accountant - WFH - Flexible Hours
Vanessa Cole and Associates is a growing, close-knit team known for our meticulous work, dependable processes and exceptional client service.
We're looking for a highly organised Trust Account Administrator who genuinely enjoys accuracy, routine and doing important work properly every time.
This role suits someone who takes pride in keeping records accurate, following established procedures and ensuring nothing slips through the cracks.
You'll play an essential role in maintaining the accuracy, integrity and compliance of our real estate clients' sales and rental trust accounts.
If you find satisfaction in balancing accounts, completing repeatable processes, checking details and working within clear legislative requirements, we'd love to hear from you.
The role
Daily rent, bond and utility receipting
Owner, landlord and creditor disbursements
Receipting and disbursement of vendor-paid advertising
Mid-month and end-of-month processing
Account sale production and distribution
Daily and monthly reconciliations
Legislative reporting and audit preparation
General administration and identifying practical opportunities to improve established procedures
About you
Naturally meticulous, methodical and consistent; accuracy matters deeply to you
Comfortable with routine, process-driven work and able to maintain focus across recurring, repetitious tasks
Confident following procedures, compliance requirements and legislative obligations exactly
A reliable team contributor who can also work independently and take ownership of your portfolio
Strong work ethic and a genuine commitment to supporting clients and colleagues
An interest in the real estate industry and helping clients achieve their goals
Experience in real estate trust accounting and/or property accounts
PropertyMe,



Reapit and VaultRE experience
General bookkeeping knowledge; Xero experience is an advantage
Experience in a trust accounting firm
At Vanessa Cole and Associates, we believe excellent work comes from people who feel respected, supported and valued.
You'll work with a carefully selected group of professional, quality clients.
We are intentional about building respectful, constructive and long-term client relationships.
You'll join a small, friendly team that looks out for one another.
Your ideas, feedback and practical suggestions will be welcomed - especially where they help us improve our systems, processes and client experience.
We want our team to have a sustainable workload, a positive work environment and the quality of life that comes with being genuinely appreciated and well remunerated.
Following successful completion of probation, this role is performed from home - giving you back the time and energy usually spent commuting.
No peak-hour traffic, crowded transport or unnecessary travel time: instead, you can begin and finish your workday from a comfortable, focused home workspace.
You'll remain closely connected to the team through Zoom and Google Chat, with clear procedures, regular guidance and ongoing support from the Director and team.
Hours and Availability
This role averages ***** hours per week.
The first two weeks of each month are our busiest operational period, so consistency and availability during these times are important.
We welcome applications from people with diverse backgrounds and ways of working.
If you require reasonable adjustments during the recruitment process, please let us know.
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📌 Real Estate Trust Accountant - Wfh - Flexible Hours (Gold Coast)
🏢 Vanessa Cole and Associates
📍 Gold Coast