Admin Assistant Position in Ryde, north-west of the Sydney central business district
Office Administrator
Join a fast-paced pharmaceutical organisation in a varied office administration and sales support role.
This is a full-time, office-based position working Monday to Friday during standard business hours.
Please note : you must be an Australian citizen or have PR to apply for this role.
Your new company
This pharmaceutical organisation is seeking an experienced Office Administrator to support its day-to-day office operations, field teams, sales managers, retailers and consumers.
This is a varied, hands-on opportunity for someone who enjoys taking ownership, supporting different teams and ensuring an office runs efficiently.
Your new role
In this office-based position, you will provide broad administrative support across the business.
Your responsibilities will include:
Managing reception duties, incoming calls, emails and general office operations
Processing orders and responding to ad hoc requests
Maintaining office records, staff contact lists and internal databases
Updating the CRM system and preparing weekly KPI reports
Coordinating dispatches, couriers, outgoing mail and document shipping
Completing regulatory forms, filing and administrative documentation
Coordinating product replacements and quality assurance returns
Providing stockroom administration and maintaining office supplies
Coordinating point-of-sale materials, distribution and record keeping
Supporting conferences and assisting Key Account Managers and Sales Managers




Preparing sales, quarterly deal, stock-on-hand and other operational reports
Sharing and filing artwork and providing remote support to field-based teams
Maintaining kitchen and meeting areas
Completing additional administrative tasks as required
What you'll need to succeed
To be successful in this position, you will have:
3–5 years experience in an administration role within a fast-paced, professional environment
Strong Microsoft Office skills, particularly Excel
Excellent written and verbal communication skills
High attention to detail and strong organisational abilities
Confidence learning new systems, including CRM platforms
A positive, friendly and customer-focused approach
A proactive attitude and willingness to assist wherever required
Strong problem-solving skills and a commitment to exceptional service
Australian working rights
What you'll get in return
This is an excellent chance to join a professional organisation in a varied role where you can support multiple areas of the business.
You will work closely with office, sales and field-based teams while building valuable experience across administration, reporting, CRM systems, logistics and operational support.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV to ******, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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📌 Admin Assistant (Sydney)
🏢 Hays
📍 Sydney