We are a small, growing commercial plumbing company based in Yatala, Queensland, looking for a reliable, organised and proactive Administration Officer to join our team.
This is a wide-ranging, hands-on role suited to someone who enjoys working in a small business environment and is confident managing a range of administrative and operational tasks.
As our office team is small, the successful applicant will need to be comfortable working independently at times, managing their own workload and taking initiative to keep daily operations running smoothly.
You will work closely with management, site teams, builders and suppliers to support the smooth delivery of our commercial plumbing projects.Key responsibilitiesManaging emails, phone calls, filing, data entry and day-to-day office operationsAssisting with job setup, tracking project progress, maintaining job records and coordinating information between the office, site teams and buildersCollecting, checking and processing employee timesheets and labour recordsPreparing invoices, monitoring outstanding claims and invoices, assisting with supplier invoices and maintaining accurate financial recordsMaintaining spreadsheets, tracking job costs, monitoring budgets and assisting with profit and loss reporting and general financial analysisWorking with industry-specific platforms, including Procore, HammerTech, Nexvia and other builder portals and software systemsAssisting with drawings, documentation and basic file management using BricsCADCommunicating professionally with builders, project managers, subcontractors and suppliers to ensure information and documentation are submitted accurately and on timeMaintaining project records, site documentation,



inductions and other requirements in accordance with builder and company proceduresIdentifying opportunities to improve administrative processes and helping management with other tasks as requiredAbout youPrevious experience in administration, preferably within the construction, plumbing, electrical or building services industryStrong organisational skills and the ability to prioritise competing tasksConfidence managing emails, spreadsheets, invoices, timesheets and general office administrationGood computer skills and the ability to learn new software and systems quicklyStrong written and verbal communication skillsA high level of accuracy and attention to detail, particularly when handling financial and project informationThe ability to work independently, use initiative and follow tasks through to completionA professional and practical approach to working with builders, suppliers, tradespeople and managementExperience with BricsCAD, Procore, HammerTech, Nexvia, Microsoft Excel and other Microsoft Office applications would be highly regardedExperience with job costing, accounts, financial reporting or profit and loss statements would be an advantageAbout usWe are a small, established commercial plumbing business based in Yatala, Queensland.An opportunity to join a small, established commercial plumbing businessA varied role with exposure to both the administrative and financial sides of construction projectsA supportive, practical working environment where your contribution will make a real differenceThe opportunity to take ownership of your role and develop your skills across multiple areas of the businessA workplace where initiative, reliability and a positive attitude are valuedBe careful - Don't provide your bank or credit card details when applying for jobs.
Don't transfer any money or complete suspicious online surveys.
If you see something suspicious, report this job ad .
#J-*****-Ljbffr

📌 Administration – Commercial Plumbing (Gold Coast)
🏢 Gc Plumbing Services
📍 Gold Coast