Position:National Talent Operations Coordinator
Contract:Part time (3 days per week), fixed term until 30 June ****, with the possibility of extension
Salary:Competitive package based on experience
Location:Hybrid – Softball Australia (SA) Head Office, Albert Park, Melbourne
Reports to:National Talent Pathway Manager
Start date:As soon as possible
About Softball Australia
Softball Australia is the national sporting organisation for softball, with eight member states and territories, more than 23,000 members and over 100,000 players, from grassroots to elite.
Our vision is that softball is for everybody, inspiring heroes on the world stage.
We do well, we do good, and we have fun.
We exist for our members and govern the sport to ensure integrity, safety, inclusivity and respectful environments at all levels.
Softball Australia is an equal opportunity employer committed to equity, diversity and social inclusion.
Help build Australia's next generation of softball stars
Every athlete wearing the green and gold started somewhere.
Softball Australia is looking for a National Talent Operations Coordinator to make sure our national age-group programs run smoothly, so athletes and coaches can focus on getting better.
You'll look after the operational side of our pathway programs, including training camps, national championships, domestic tournaments, international tours and preparation programs.
You'll coordinate travel and logistics, support budgets and administration, and keep athletes, coaches, families, state associations and service providers informed every step of the way.
It's a chance to play a real part in developing athletes and coaches on their way to senior Australian representation, with the road to the LA **** Olympics underway.
What you'll do
Pathway logistics and travel
Coordinate team travel with SA's travel partner, including flights, accommodation, ground transport, visas and meals




Be the first point of contact for athletes, coaches, performance support staff and SA stakeholders on talent pathway operations and logistics
Liaise with WBSC, tournament LOCs, the AIS and other event stakeholders to secure bookings and meet tournament compliance requirements
Communicate itineraries, travel details and logistics plans to athletes, staff, team managers and volunteers
Manage freight and equipment movements, including customs and international transport
Help collect and maintain athlete documentation such as passports, visas, medical, dietary and consent forms
Review and document team logistics processes, and keep them current with an annual review
Uniforms and equipment
Oversee uniform ordering, sizing, distribution and inventory tracking, in line with SA's Style Guide and partner agreements
Coordinate equipment with suppliers, keep records of issued items and manage replacements and returns
Keep stock at the right levels, complete quarterly stock takes and the annual end-of-financial-year stock take, including value-in-kind (VIK)
Planning and support
Maintain program calendars and daily schedules for camps and tours
Support the National Talent Pathway Manager to deliver international and domestic camps, tours, talent ID events and pathway projects
Run post-event feedback surveys after each camp, tour or tournament
Reconcile financial and corporate card accounts monthly with SA's Finance team
Provide general administrative support to the National Talent Pathway Manager
What you bring




Tertiary qualifications in sports administration or equivalent (desirable), or more than 2 years' experience in a similar role
Exceptional organisation and task management skills, with a high level of attention to detail and accuracy
Strong communication and interpersonal skills, and the ability to work with people at all levels, from athletes and families to international federations
The ability to work under pressure, prioritise and meet deadlines in a fast-paced workplace
Confidence following set processes, and the initiative to identify and drive improvements
Strong Microsoft Office skills and an eye for using technology to work smarter
A high level of confidentiality and professionalism
Commitment to SA's values: Unified, Respect, Creative & Brave, and Fun
Bonus points for:
experience organising softball or other sporting events.
The fine print
This is a part-time (3 days per week), fixed-term position until 30 June ****, with the possibility of extension
Some work outside normal business hours and domestic and international travel will be required
A current Working With Children Check is required
Softball Australia is committed to providing a safe, inclusive and supportive environment for all children and young people participating in our sport.
We believe that children have the right to feel safe, respected and valued in all softball activities.
Child safety is everyone's responsibility and we expect all staff, volunteers, coaches, officials and participants to uphold the highest standards of behaviour.
At Softball Australia we have zero tolerance for child abuse, neglect or harm in any form, and require all applicants that will work with children and young people to undergo an extensive screening process prior to appointment.
This may include a police check.
A copy of Softball Australia's Safeguarding Children and Young People Policy can be found here:
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📌 National Talent Operations Coordinator (Melbourne)
🏢 Softball Australia
📍 Melbourne