Medical Meetings & Face 2 Face Event Management – South Melbourne VIC
We're looking for an enthusiastic and highly organised Event Coordinator to join our boutique team in South Melbourne and help deliver conferences, medical meetings and corporate events across Australia and beyond.
From building registration websites and coordinating delegate travel to managing event logistics and supporting onsite delivery, you'll play a hands‐on role throughout the entire event lifecycle.
No two days are the same.
One week you may be coordinating speakers and registrations for a national conference, the next you'll be onsite managing delegates in a destination city.
This role may be available in Sydney at our Macquarie Park HQ for the right candidate.
Key responsibilities
Coordinating conferences, meetings and events from initial brief through to final reconciliation
Building and managing registration websites and delegate communications
Managing attendee registrations, accommodation and travel logistics
Supporting speaker, sponsor and exhibitor coordination
Preparing event materials, collateral and operational documentation
Assisting with budget tracking and supplier management
Providing onsite event support throughout Australia and occasionally internationally
Collaborating closely with clients, venues and suppliers to ensure seamless delivery
Managing multiple projects while maintaining exceptional attention to detail
About you




1+ years' experience in event coordination, event administration, travel coordination or a related field
Experience using event registration platforms such as EventsAir, Cvent or similar
Strong organisational and project coordination skills
Excellent written and verbal communication skills
A proactive, solutions-focused mindset
Ability to remain calm under pressure and adapt to changing priorities
Strong proficiency in Microsoft Office, particularly Excel, Word and PowerPoint
Experience in group travel coordination highly regarded
Event logistics experience highly regarded
Current driver's licence preferred
Availability to travel domestically and internationally when required
About us
We may be a boutique agency, but we deliver some seriously impressive events.
Our size means you'll have real responsibility, direct client exposure and the chance to contribute ideas from day one.
We work hard, support each other, celebrate success and genuinely enjoy what we do.
A cooperative team that values personality as much as capability
Exposure to a diverse mix of conferences, incentives and corporate events
Opportunities to travel and work onsite at events around Australia
Direct access to experienced industry professionals and mentors
Genuine career growth in a business that promotes from within
A workplace where everyone's contribution matters and every win is celebrated
#J-*****-Ljbffr

📌 Event Coordinator (Melbourne)
🏢 Medical Meetings & Face 2 Face Event Management
📍 Melbourne