Medical Meetings & Face 2 Face Event Management – South Melbourne VICWe're looking for an enthusiastic and highly organised Event Coordinator to join our boutique team in South Melbourne and help deliver conferences, medical meetings and corporate events across Australia and beyond.
From building registration websites and coordinating delegate travel to managing event logistics and supporting onsite delivery, you'll play a hands‐on role throughout the entire event lifecycle.
No two days are the same.
One week you may be coordinating speakers and registrations for a national conference, the next you'll be onsite managing delegates in a destination city.
This role may be available in Sydney at our Macquarie Park HQ for the right candidate.Key responsibilitiesCoordinating conferences, meetings and events from initial brief through to final reconciliationBuilding and managing registration websites and delegate communicationsManaging attendee registrations, accommodation and travel logisticsSupporting speaker, sponsor and exhibitor coordinationPreparing event materials, collateral and operational documentationAssisting with budget tracking and supplier managementProviding onsite event support throughout Australia and occasionally internationallyCollaborating closely with clients,



venues and suppliers to ensure seamless deliveryManaging multiple projects while maintaining exceptional attention to detailAbout you1+ years' experience in event coordination, event administration, travel coordination or a related fieldExperience using event registration platforms such as EventsAir, Cvent or similarStrong organisational and project coordination skillsExcellent written and verbal communication skillsA proactive, solutions-focused mindsetAbility to remain calm under pressure and adapt to changing prioritiesStrong proficiency in Microsoft Office, particularly Excel, Word and PowerPointExperience in group travel coordination highly regardedEvent logistics experience highly regardedCurrent driver's licence preferredAvailability to travel domestically and internationally when requiredAbout usWe may be a boutique agency, but we deliver some seriously impressive events.
Our size means you'll have real responsibility, direct client exposure and the chance to contribute ideas from day one.
We work hard, support each other, celebrate success and genuinely enjoy what we do.A collaborative team that values personality as much as capabilityExposure to a diverse mix of conferences, incentives and corporate eventsOpportunities to travel and work onsite at events around AustraliaDirect access to experienced industry professionals and mentorsGenuine growth opportunities in a business that promotes from withinA workplace where everyone's contribution matters and every win is celebrated
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📌 Event Coordinator (Melbourne)
🏢 Medical Meetings & Face 2 Face Event Management
📍 Melbourne